Executive Assistant - Federal Group

Description

Who are we?

Prairie Band, LLC is a tribally owned business and multifaceted holding company. We have partnerships involving teaming, and joint venture relationships with outside organizations to leverage the preference advantages tribally owned businesses have in government and corporate contracting.

Like many Tribal governments around the country, the Indian gaming phenomenon has provided the means to once again grow and flourish economically. Since the inception of Class III Gaming, the Prairie Band Potawatomi Nation has utilized its financial resources to improve much-needed essential governmental services and infrastructure including police, fire and emergency services, health care and educational assistance, as well as housing, planning and environmental services.

We are proud to offer employees, and their eligible dependents, valuable benefits and savings plans from some of the world’s leading carriers. New hires can start enjoying benefits on the first of the month following their start date!

What We Need

We are seeking a highly organized and detail-oriented Executive Assistant with a preferred background in construction/government contracting to provide administrative support to the Executive Vice President, Federal Contracting and the division’s top leadership.

The ideal candidate will have excellent communication skills, be able to multitask and prioritize effectively, and have a strong attention to detail.

This is a fully remote position with the ability to travel to meetings and other office locations as needed throughout the United States. We are considering candidates throughout the Midwest Region of the United States to effectively work over multiple time zones.

Responsibilities

• Scheduling: Managing calendars, appointments, and travel arrangements for EVP as well as top leadership as necessary.
• Communication: Handling phone calls, emails, and other communications, and responding appropriately, as well as managing highly confidential and sensitive information with discretion.
• Document preparation: Writing, editing, and preparing correspondence, presentations, and other documents.
• Record keeping: Maintaining accurate records, including filing systems and contacts databases.
• Project management: Tracking projects and tasks, and ensuring they are prioritized appropriately.
• Travel and meeting coordination: Organizing travel and meetings, including scheduling, sending reminders, and preparing agendas, overseeing meeting logistics onsite as needed.
• Research: Conducting research, assembling data, and preparing reports.
• Expense reporting: Tracks and manages EVP’s and own expenses, ensuring that expenditures align with budgetary constraints and company policies, as well as members of leadership as necessary.
• Special projects: Creating presentations, spreadsheets, special reports, and agenda material and assisting with special projects as assigned.
  
  

Requirements

• 7+ years of experience as an Executive Assistant or similar role
• Excellent communication skills
• Strong influencing, negotiating and interpersonal skills
• Strong organizational and time management skills with the ability to meet deadlines in a fast-paced environment
• Proficient in Microsoft Office Suite
• Ability to handle confidential information with discretion and maintain a high level of confidentiality
• Ability to work independently and as part of a team
• Ability to travel a few times a year and work none-core hours as needed
  
  

Preferred

Experience working with government contracting highly preferred. Additional duties and responsibilities by manager.

Indian Preference Exercised

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).