Contract Manager

Company Description

Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on Linkedin and Instagram.

Job Description

The Contract Manager/Paralegal is responsible for drafting, reviewing, negotiating, and managing contracts, as well as providing general legal and administrative support to the legal team under the supervision of counsel. This role ensures that contractual obligations are met, legal risks are mitigated, and processes comply with applicable laws and organizational policies.

Key Responsibilities Include But Are Not Limited To

Contract Management and Administrative Support

• Draft, review, and negotiate a variety of contracts, including NDAs, Master Service Agreements, and other client agreements.
• Coordinate contract approvals, signatures, and execution processes to ensure timely completion.
• Maintain and manage the contract repository, ensuring accurate records and proper document retention.
• Monitor contract compliance and key milestones such as renewals, expirations, and obligations.
• Develop and refine contract templates and processes to enhance efficiency and reduce risks.
  
  

Legal Support

• Conduct preliminary legal research and prepare summaries on relevant laws and regulations.
• Provide administrative support to the legal team, including organizing files and handling correspondence.
• Serve as a point of contact for internal and external stakeholders on contractual and legal matters.
  
  

Risk Management and Compliance

• Identify and mitigate risks in contracts by recommending changes to terms and conditions.
• Ensure compliance with applicable laws, regulations, and corporate policies in all contractual matters.
• Support audits and due diligence processes by providing necessary documentation and reports.
• Stay updated on legal trends and regulatory changes affecting the business.
  
  

Stakeholder Collaboration

• Work closely with internal departments (e.g., procurement, finance, operations) to align contract terms with organizational goals.
• Respond to inquiries and provide guidance on contract-related issues to various stakeholders.
  
  

Competencies

• Excellent written and verbal communication skills.
• Analytical and problem-solving capabilities to identify and address risks.
• High level of professionalism and discretion in handling sensitive information.
• Strong interpersonal skills to collaborate effectively with diverse stakeholders.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint), Google Workspace, and database tools.
• Analytical mindset with problem-solving capabilities.
• Ability to manage deadlines and prioritize tasks effectively.
• Collaborative team player with a proactive approach.
  
  

Qualifications

Bachelor’s degree or higher in Law, Business Administration, or related field (mandatory).

Paralegal certification or legal education preferred.

3+ years of experience in contract management or as a paralegal, preferably in-house or in the commercial department of a law firm.

Additional Information

• Full-time
• Remote
  
  

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.

Please note, AI is used as part of the application process.