Tribeca 2025: Tribeca X Coordinator

The Tribeca X Coordinator will be responsible for supporting and help organize the 2025 Tribeca X program. Part of the larger 2025 Tribeca Festival taking place June 4-15, Tribeca X recognizes the best brand-funded stories of the year through a juried competition and celebrates the intersection of advertising and entertainment through a live event program. This multifaceted role will: oversee competition submissions and coordinate the awards selection procedure; support the event’s programming; and assist in the production of the event itself.

About You

Our ideal candidate will be adaptable, self-motivated, a creative problem solver, and collaborative. They will proactively anticipate needs and obstacles and work to prevent any problems. Previous experience working live events, ideally festivals or industry talks, as well as experience in the brand storytelling and advertising landscape. Above all, you must be an effective communicator to successfully represent Tribeca X both internally and externally.

Responsibilities

For Awards:

• Support screening process
• Collect and manage relevant Official Selections materials:
• Collect headshots/bios, project files, descriptions, still images, and any relevant releases
• Organize copy for finalist press announcement
• Provide design team with materials for Official Selections sizzle
• Support team with copywriting for Official Selections announcement via press release and website
• Serve as point of contact for all Official Selections teams
• Provide teams with Festival access and credentials
• Share social toolkits with Official Selection teams
• Organize and communicate relevant schedules and invitations for Awards Ceremony and accompanying reception
• Respond to any hospitality inquiries
• Coordinate jury deliberations in collaboration with Artist Relations team
• Support production of Awards Ceremony
• Invite all Official Selections teams to X Awards Ceremony and track RSVPs
• Oversee Official Selections teams’ reserved seating and winner announcement process
• Oversee winner photo ops with photographer and Communications team
• Collect winners’ information for Communications team
• Support the wrap of Tribeca X:
• Send statues to winners not in attendance
• Organize and file contact information
• Organize and share participant releases with Tribeca legal
• Complete Festival wrap reports

For Live Event:

• Collect and manage relevant speaker materials, including:
• Headshots
• Bios
• Any audio, video, presentation files for panel
• Participation releases
• Social toolkits, to be shared with participants
• Support manager with copywriting and management of program announcement via press release and website
• Support manager with creation of moderator packets
• Build, manage, and share speaker/panelist schedules and call sheets
• Support manager with talent glam and transportation requests
• Support manager with updating and tracking master grids and spreadsheets
• With partnership activation team and manager, collect all event sponsor logos and ensure all contractual obligations are met both digitally and onsite
  

Requirements

• 1-3 years experience as a coordinator working in festivals or supporting live events with brand content experience, talent relations, or awards selection
• Highly organized and process-driven with a strong attention to detail
• Experience managing budgets and spending
• Able to manage stressful situations while remaining customer service oriented
• Have strong proficiencies in all or most of Excel, Word, Google Drive, Powerpoint, Slack, Airtable, and similar
• Willing to work both remote and onsite during the Festival
  
  

SALARY: $900-1,000/week

This position is seasonal, estimated contract dates are January 27th – June 15th

About Us

The Tribeca Festival brings artists and audiences together to celebrate storytelling in all its forms – from film and TV to music and audio storytelling to games and immersive content. With strong roots in independent cinema, Tribeca is synonymous with creative expression and entertainment. Tribeca champions diverse voices, discovers award-winning talent, curates innovative experiences, and introduces new ideas via exclusive premieres, exhibitions, conversations, and performances.

Tribeca is committed to cultivating a diverse and inclusive workplace and is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, marital status, sex, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status.