Special Events Lead

Salary Range: In compliance with Colorado's Equal Pay for Equal Work Act, the salary range for this role is $70,000 - $80,000. Final compensation for this role will be determined by various factors such as a candidate's relevant work experience, skills, certifications, and geographic location.Location: Colorado Springs, Colorado. This position is not remote.Additional Compensation: This position is eligible for an end-of-year bonus.Employment Benefits: Bluestaq offers a wide range of competitive benefits including Medical, Dental, Vision, Life Insurance, Disability Insurance, Paid Leave, and 401k. For more information regarding Bluestaq benefits, please visit https://www.bluestaq.com/benefits.About Bluestaq:Where Tech Meets TenacityReady to trade that "job" for a mission? Welcome to Bluestaq.Grit isn't just a buzzword here; it's in our DNA. We're not just another tech company; we're a collective of innovators, risk-takers, dreamers, and trailblazers. Founded in 2018, Bluestaq has quickly risen as a game-changer in enterprise software and secure data management. Our name? A fusion of "blue" (military lingo for the good guys) and "staq" (as in software stack).The Buzz Around UsIn just six years, we've amassed accolades like we're collecting rare vinyl. For three consecutive years, Bluestaq has been recognized as one of Inc. 5000's fastest-growing private companies and maintains a consistent presence on several of Colorado's Best Workplaces lists. We're not just making waves; we're practically a tsunami in the Colorado tech world.Why Colorado Springs? Why Not?Nestled at the foot of the Rockies, Colorado Springs isn't just our HQ-it's a community. Recently named one of the "Most Neighborly Cities" in the U.S., this city is all about connection and warmth. Ranked #3 on U.S. News & World Report's Best Places to Live for 2024-25 and among the top 15 Best-Performing Cities by the Milken Institute, Colorado Springs thrives with a booming tech scene and an economy on the rise. Oh, and did we mention 300 days of sunshine? Welcome to your new favorite place to live and work.Join the MissionIf you're aiming to do the most impactful work of your career with a top-tier tech team, consider this your invitation to join Bluestaq. We're eager to get acquainted.Position Description:Are you a visionary who can transform ordinary events into extraordinary experiences? The Special Events Lead at Bluestaq is more than just a planner-it's a creative mastermind who brings innovation to life. In this role, you'll be the driving force behind our most significant events, including designing captivating symposium booths, orchestrating an unforgettable annual extravaganza for 500 guests, and leading multi-day conferences that inspire and connect attendees. Your exceptional organizational skills, ability to think outside the box, and attention to detail will be essential in creating memorable experiences that embody Bluestaq's mission and culture.An excellent event lead at Bluestaq thinks creatively, constantly generating fresh ideas to make each event unique. They master the details, ensuring every element from décor to logistics are flawlessly executed. You'll collaborate with cross-functional teams to align event goals with company objectives, manage budgets wisely without compromising quality, and build strong relationships with vendors and stakeholders. If you're ready to bring your passion for event planning to a place where your creativity will make a real impact, Bluestaq is the perfect stage for your talents. Join us, and let's create the extraordinary together.What You Will Be Doing:

• Event Planning and Execution: Lead the planning, coordination, and execution of all company events, including conference and symposium booths, large-scale annual parties, and multi-day conferences.
• Creative Concept Development: Develop innovative event concepts, themes, and experiences that align with Bluestaq's brand and objectives.
• Vendor and Venue Management: Source, negotiate, and manage relationships with vendors, suppliers, and venues to ensure quality services and cost-effectiveness.
• Budget Management: Create and manage event budgets, tracking expenses to ensure events are delivered within financial parameters.
• Logistics Coordination: Oversee all logistical aspects of events, including scheduling, catering, transportation, accommodations, equipment rental, and on-site setup.
• On-Site Event Management: Provide hands-on leadership during events to ensure smooth operations, including troubleshooting and resolving any issues that arise.
• Stakeholder Engagement: Collaborate with internal teams and stakeholders to understand event goals, gather requirements, and provide regular updates.
• Compliance and Safety: Ensure all events comply with local regulations, safety standards, and company policies.
• Post-Event Evaluation: Conduct post-event analyses to assess success, gather feedback, and identify areas for improvement.
• Timeline Management: Develop and maintain detailed event timelines and project plans to ensure all deadlines are met.
• Team Coordination: Coordinate cross-functional teams involved in event execution, providing clear direction and fostering collaboration.
  
  

Basic Qualifications and Skills:

• Experience: Minimum of 5 years of experience in event planning and coordination, particularly with large-scale events involving hundreds of attendees.
• Creativity and Innovation: Proven ability to design unique and engaging event experiences that captivate audiences.
• Organizational Skills: Exceptional ability to manage multiple events simultaneously with strong attention to detail.
• Communication Skills: Excellent verbal and written communication skills, with the ability to effectively interact with all levels of the organization.
• Problem-Solving: Proactive and adept at identifying challenges and implementing effective solutions under pressure.
• Interpersonal Skills: Strong relationship-building skills with vendors, partners, clients, and internal teams.
• Budgeting Expertise: Demonstrated experience in creating and managing event budgets and negotiating contracts.
• Technical Proficiency: Proficiency in project management tools and Microsoft Office Suite.
• Flexibility and Adaptability: Ability to adapt to changing circumstances and work flexible hours, including evenings and weekends as needed.
• Detail-Oriented: Meticulous in planning and executing events to ensure a flawless attendee experience.
• Calm Under Pressure: Thrives in high-stress situations, remains composed when unexpected challenges arise, and quickly problem-solves while maintaining a positive attitude.
• Exceptional Time Management: Expert at balancing multiple deadlines, prioritizing tasks, and ensuring no detail is overlooked in the planning process.
• People-Oriented: Skilled in customer service, approachable, and anticipates the needs of guests, vendors, and team members to ensure a seamless experience for all.
• Tech-Savvy: Proficient in event management software, virtual platforms, and the latest event technologies, with the ability to use project management tools to track timelines and tasks.
• Adaptable: Flexible and quick to pivot when last-minute changes occur, without losing focus on the big picture or getting bogged down in minor details.
• Visionary Storyteller: Able to craft a compelling narrative through event design and execution, ensuring a cohesive and engaging experience from start to finish.
• Attention to Branding: Ensures that every event aligns with the company's brand and mission, integrating the organization's values into every aspect of the event
• Team Player: Collaborative mindset with the ability to lead cross-functional teams effectively.
• Travel Requirement: Willingness to travel as needed for event planning and execution.
  
  

Required Education:5+ years professional experience and a Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or a related field. Equivalent professional experience may be considered in lieu of a degree.Clearance Requirement: This position requires the ability to obtain a TS/SCI Clearance. To be eligible for clearance, US Citizenship is required, and an employee must agree to participate in a background screen and credit check.Relocation: This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.Bluestaq is an Equal Opportunity Employer. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation, or any other status protected by state or local law.Bluestaq will make reasonable accommodations for qualified individuals with known disabilities and employees whose work requirements interfere with a religious belief unless doing so would result in an undue hardship to Bluestaq or a direct threat. Employees needing such accommodation are instructed to contact Human Resources immediately at [email protected].