Secretary (OA)

Summary

Office of Chief Counsel, IRS, seeks enthusiastic individuals to serve taxpayers fairly and with integrity by providing correct and impartial interpretation of the internal revenue laws and the highest quality legal advice and representation for the IRS. Please click "Learn more about this agency" to find out more about Chief Counsel's various offices, to view some of the workplace attributes that Chief Counsel's workforce rates most favorably, and to hear from employees themselves.

Duties

The mission of the Office of Chief Counsel is to serve America's taxpayers fairly and with integrity by providing correct and impartial interpretation of the internal revenue laws and the highest quality legal advice and representation for the Internal Revenue Service. The Associate Chief Counsel, Passthroughs, Trusts and Estates (PT&E) provides legal advice and litigation support on tax matters involving passthrough entities (partnerships, S corporations, and trusts) and on transfer tax issues (estate, gift, and generation-skipping transfer taxes). As a Secretary (OA), you will: Facilitates efficient operations in the ACC's immediate office. Develops and/or modifies administrative systems/procedures and record keeping systems to facilitate coordination of the work of the office with both internal and external groups. Devises and implements office procedures and practices to be used in subordinate offices. Responds to inquiries and problems of an administrative nature not requiring technical knowledge. Serves as buffer and acts as liaison between the Associate Chief Counsel and the staff. Receives and reviews all incoming mail. Produces a variety of written documents utilizing varied and advanced word processing software functions. Coordinates with support functions regarding such matters as space, supplies, equipment, equipment repairs, personnel actions, records of disposition and other similar office functions. This is not an all-inclusive list. If selected at a lower grade level, you will have the opportunity to learn to perform the duties of the position and will receive training to help you grow in the position.

Qualifications

In order to qualify, you must meet the education and/or experience requirements detailed below by the closing date of this announcement. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. To qualify for this position of Secretary (OA) you must meet the qualification requirements listed below by the closing of this announcement: Basic Requirement for Secretary (OA) : Office Automation Skills: This position requires office automation skills. Some examples of office automation software include electronic spreadsheets, database management, desktop publishing, electronic calendar, and electronic mail. For GS-08: Specialized Experience: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience is defined as: Responding to inquiries and problems of a non-technical nature, maintaining a meeting calendar, screening calls and visitors, and maintaining files and records. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). For GS-09: Specialized Experience: Your resume must detail at least one year of specialized experience which includes performing secretarial/clerical tasks. Responding to inquiries and problems of a non-technical nature, maintaining a manager's appointment calendar, screening calls and visitors, maintaining files and records, and scheduling appointments and travel. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-08). For GS-10: Specialized Experience: Your resume must detail at least one year of specialist experience which includes experience performing secretarial/clerical tasks. Responding to inquiries and problems of a non-technical nature, maintaining a high-level supervisor's appointment calendar, screening calls and visitors, maintaining files and records, locating and scheduling conference or meeting arrangements, scheduling appointments and travel, and advising staff on procedures and policies. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

Additional Information

We may select from this announcement or any other source to fill one or more vacancies. Relocation expenses are not authorized. This is a non bargaining unit position. We offer opportunities for telework. We offer opportunities for flexible work schedules. Conditions of Employment Continued: Subject to a 1-year probationary period (unless already completed). Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Obtain and use a Government-issued charge card for business-related travel. Undergo an income tax verification. The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns. This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury. The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time. There are three key documents that contain important information about your rights and obligations. Please read and retain these documents: Noncriminal Justice Applicant's Privacy Rights, for those who undergo an FBI fingerprint-based criminal history record check for personnel vetting, which includes Rap Back, FD-258 Privacy Act Statement - FBI (this is the same statement used when your fingerprints are submitted as part of your background investigation), and SEAD-3-Reporting-U.pdf (dni.gov), (applicable to those who hold a sensitive position or have eligibility for access to classified information)"

1,624 (66%) Chief Counsel employees took the 2024 Federal Employee Viewpoint Survey and most rated critical workplace characteristics favorably. Chief Counsel is a professional environment where employees rate their supervisors highly, are treated with respect, supported in their efforts to balance work and other life issues, and collaborate with colleagues to produce meaningful work. Sample of High-scoring 2024 FEVS Questions (percent favorable): My supervisor treats me with respect (92%) - supports my need to balance work and other life issues (93%) - listens to what I have to say (90%) - supports employee development (91%) - I have trust and confidence in my supervisor (88%) Employees in my work unit meet the needs of their customers (95%) - contribute positively to agency performance (95% ) - produce high-quality work (93%) - share job knowledge (92%) - cooperate to get the job done (92%) - support my need to balance my work and personal responsibilities (85%) - respect people's differences (86%) - make me feel I belong (85%) - care about me as a person (84%). My organization is successful at accomplishing its mission (88%) - I am given a real opportunity to improve my skills in my organization (84%) - I can be successful in my organization being myself (82%). To learn more, click the links below: IRS Office of Chief Counsel Careers Site Meet Our People Learn about our Legal Divisions Come Join the Department of the Treasury and Invest in Tomorrow.