Personal Assistant

Personal Assistant to Firm Partners

Boesen & Snow Law

Scottsdale, AZ

Boesen & Snow Law is a law firm located in Scottsdale, AZ, specializing in health, pharmacy, and life-sciences law. Our clients include individual healthcare providers and corporations involved in healthcare delivery and support. Boesen & Snow employs a team of attorneys and professional staff who are committed to providing high-quality legal services in a dynamic and fast-paced environment.

Summary

Boesen & Snow has an immediate opening for a part-time Personal Assistant to provide administrative support to the firms partners. This position will primarily focus on assisting with personal errands, travel coordination, vendor communication, managing the partners' personal email inboxes, and other tasks to help the partners manage their day-to-day responsibilities and maintain a healthy work-life balance. This is a part-time role, offering 20-25 hours per week during business hours. If you are highly organized, proactive, and enjoy managing a variety of tasks, this is a great opportunity to contribute to the success of our team.

Responsibilities And Duties

• Personal ErrandsRun personal errands for the partners, including shopping, managing appointments, and coordinating other personal tasks as needed.
• Travel CoordinationArrange travel logistics for the partners, including booking flights, hotels, and transportation, and ensuring all details are accurately managed.
• Vendor CommunicationAct as a liaison with vendors and service providers, ensuring all required services and supplies are coordinated in a timely manner.
• Schedule ManagementAssist in managing personal and professional schedules, including setting up meetings, appointments, and coordinating other engagements.
• Document and Correspondence ManagementDraft, proofread, and send personal and professional correspondence on behalf of the partners.
• Email Inbox ManagementManage the partners' personal email inboxes to help balance work and family priorities, ensuring important messages are flagged, replies are timely, and unnecessary distractions are minimized.
• Project AssistanceAssist the partners with various ad-hoc projects or tasks as required.
• General Administrative SupportProvide additional administrative assistance to support the smooth operation of the partners' day-to-day activities.
  
  

Qualifications & Skills

• Strong Organizational SkillsMust be highly organized, detail-oriented, and able to manage multiple tasks efficiently.
• Excellent Communication SkillsStrong written and verbal communication skills, with the ability to interact professionally with internal and external contacts on behalf of the partners.
• Proactive and IndependentAble to anticipate needs, take initiative, and work independently with minimal supervision.
• Tech-SavvyProficient in Microsoft Office (Word, Excel, Outlook) and familiar with scheduling tools.
• Discretion and ProfessionalismMust maintain confidentiality and handle sensitive matters with the utmost professionalism.
• Previous ExperiencePrior experience in an administrative or personal assistant role is preferred. Experience in a law firm or working with executives is a plus.
• Car RequirementMust have a reliable car to run errands and attend appointments as needed. Mileage will be reimbursed.
  
  

Pay & Benefits

• Pay$18-22 per hour, based on experience.
• Schedule20-25 hours per week, Monday through Friday, during standard business hours.
  
  

Benefits

• Paid time off (PTO)
• Flexibility for occasional work from home
• Mileage reimbursement for travel-related tasks