PAYROLL/TRAVEL SPECIALIST

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7046181

• Job Summary:**\
  
  

The Payroll/Travel Specialist is responsible for functions related to

payroll, travel, reimbursements, and spread pay.

• Job Duties:**\
  
  

The essential duties include, but are not limited to the following:

Process and review time records, wage computation, and other information

to detect and reconcile payroll discrepancies, including auditing and

correcting leave plans/balances per the General Accounting Office

time-lines.\

Verify staff member information according to PPA, for pay, retro

payments, function, position, FTE, leave accrual accuracy, and, status.\

Ensures proper and accurate payment and reporting of staff member wages

in compliance with all State and Federal requirements\

Maintain, update, review HR data entry, tax exemptions, ASRS 20/20

status, transfers, resignations and terminations. Responsible for

processing, auditing, and adjusting deferred pay (Spread pay).\

Reviews staff, supervisor and proxy ETE entry for accuracy and provide

support. Develops and maintains bi-weekly spreadsheets for various

Payroll, Data Warehouse, Comp Time, and ASRS 20/20 reports.\

Creates payroll reports, audits errors, and supports budget team.\

Process Travel Claims, including auditing for compliance with State

policy, and data entry in HRIS for employee reimbursement. Ensure the

correct type and function accounts are applied to expenses.\

Process and approve Out-of-State Travel Packets, including auditing for

compliance with State policy.\

Initiate, validate and process new Ghost Cards and Employee Travel

Cards, print statements, review payments and charges. Review and approve

Ghost Card logs and forwards them to Accounts Payable for payment.

Follow up on fraudulent charges, maintain credit limits, past due

amounts and confirm payment. Reviews Employee Travel card purchases,

verifies travel status, card payments, and reports abuse.\

Responsible for providing effective customer service for all internal

and external customers, as well as communicating effectively with team

members within the Payroll, Business Services and Human Resources

Departments. Serves as a resource for payroll questions and concerns to

management and staff.\

Responsible for effectively communicating payroll processes, changes,

and interpreting payroll data.

• Knowledge**\
  
  

Administrative and clerical procedures and systems such as word

processing, managing files and records, designing forms, and other

office procedures and terminology.\

Governmental accounting principles and practices, and the analysis and

reporting of financial data\

Effective verbal, listening, and written communication skills.\

Payroll legal codes, state and federal regulations.\

Financial accounting functions.\

Principles and processes for providing customer and personal services.\

• Demonstrated Skills and Abilities**\
  
  

Identifying problems and reviewing related information to evaluate

options, using logic and reasoning to identify alternative solutions,

conclusions or approaches to problem.\

Analyzing and anticipating needs. Research and reconcile documents for

report preparation and maintain files and documents necessary for audit.

Organize and prioritize work. Maintain confidentiality.\

Apply policies and procedures.\

Use of office equipment and computers including various office programs

(i.e. Word, Excel, Google, etc.)\

Communicate information and ideas effectively so that others will

understand.