Operations Assistant

A thriving economy in space is needed to make life on Earth more vibrant, sustainable, and equitable. Space technology will enable global access to information, solutions to climate change, answers to global food security, products that transform healthcare, clean energy production, and more. Today, rocket launch options are slow, expensive, and unreliable. Stoke is building the world’s most efficient fully and rapidly reusable rocket designed to fly daily that will radically increase access to space and open up the space economy to safeguard our precious home, Earth.

Description

Reusable launch systems are the key to seamlessly connecting Earth and space. As an Operations Assistant, you will be responsible for assisting the operations and finance organization in a number of tactical activities. You will work closely with business development, human resources, legal, marketing/branding, future programs, finance, and general operations to ensure their activities run smoothly and provide assistance as needed. As part of a small, well-supported team, you will have access to the resources you need to get the job done right while simultaneously boosting your skills at a pace that can’t be matched in most other roles. You must be ready to stay focused, move fast, self-direct, and learn on the fly.

Responsibilities

• Coordinate meetings, both onsite and offsite, including internal and external participants. This includes ordering and setting up catering, post-visit clean-up, planning agendas, and potentially keeping and distributing minutes
• Work with visitors and customers to schedule onsite meetings, organizing all necessary logistics
• Arrange, maintain, and modify the leaders’ schedules and associated organizational activities
• Maintain calendars for events, conferences, and proposal related activities
• Assist the team with all aspects of travel logistics, including booking flights, hotels, rental cars, and other arrangements as needed
• Handle confidential business matters with discretion
• Support HR/Recruiting team with new hire onboarding, swag distribution, and creation of employee/candidate materials
• Partner with marketing team to source, order, and distribute employee and candidate swag
• Manage employee appreciation events and coordinate employee gifts
• Receive, sort, scan mail, and ensure soft copies are delivered to appropriate individual and hard copies are shredded
• Manage company contact methods including phone messages and email inbox, responding to and triaging requests as appropriate
• Support team as needed
• All other duties as assigned
  
  
  

Qualifications

• High School Diploma and 6+ years’ relevant professional experience, or an equivalent combination of education and experience
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel)
• Ability to coordinate Outlook calendar, conference call, and shared link applications
• Prior experience coordinating both on and off-site meetings and/or events
• Ability to complete a wide variety of tasks with minimal supervision
• Experience with travel planning
• Ability to work onsite full time
• Ability to compile and generate reports and presentations
• Experience proofreading and correcting documents for grammatical errors
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities with attention to detail
• Ability to interface with executive level internal and external contacts with considerable autonomy
• A positive, can-do attitude and a willingness to work on a variety of tasks
  
  
  

Benefits

• Medical, dental, vision and basic life insurance
• 401(k) match
• Paid time off
• Flexible scheduling
• Equity
  
  
  

Compensation

Target Levels:

• Level 1 Range: $29.38 - $44.04
  
  
  

Our job posts are intentionally written to attract a wide variety of experience levels, and we make decisions about the right fit on a per-candidate basis.

Your actual level and base salary will be decided based on your specific experience and skill level.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Equal Opportunity

The Company is an Equal Opportunity Employer, including with respect to disability and veteran status. It is committed to compliance with all equal opportunity laws, including the Immigration and Nationality Act (INA) and Title VII. It does not discriminate on the basis of nationality, race, citizenship, immigration status, or any other protected class when it comes to employment practices, including hiring.

Employment at the Company is contingent upon satisfactory completion of reference and background checks, and on your ability to prove your identity and authorization to work in the U.S. for the Company. Employees must comply with the United States Citizenship and Immigration Services employment verification requirements, and, therefore, they must complete an Employment Eligibility Verification Form I-9 at the start of employment and re-verify authorization to work periodically.

Separate from this I-9 process, this position entails access to certain technology and technical data that is restricted under U.S. export control laws and regulations. Employment or continued employment may be conditioned on your legal authorization to work with or have access to export control materials as necessary to perform your job.