Office Supervisor

Job Summary

The Office Supervisor oversees the day-to-day operations of the office, ensuring smooth functionality by supervising administrative staff, managing budgets, coordinating facilities maintenance, procuring office supplies, organizing files, arranging meetings, and implementing administrative systems, requiring strong organizational, communication, and leadership skills to maintain efficiency and a positive work environment.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full-time employees may enroll in a variety of health and welfare plans including medical, dental, and vision plans. Other benefits include life insurance, disability coverage, an employee assistance program, and a retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Responsibilities

Supervise, delegate tasks, and backup coverage for reception staff

Maintain office budgets, track expenses, and process invoices

Coordinate office supplies procurement and inventory management

Maintain filing systems and document organization

Arrange meetings, schedule appointments, manage calendars

Coordinate and execute event planning for divisional events

Oversee office maintenance and repairs, coordinating with external service providers

Ensure offices are clean, functional, and safe

Act as primary point of contact for internal and external inquires

Facilitate communication between departments and team members

Provide support to divisional leadership and VP/GM

Work closely with leadership on process improvement activities, providing input, support, with roll outs from the corporate to local level

Develop and implement administrative procedures to streamline operations

Compile monthly departmental reporting for presentation

Ensure compliance with company policies and procedures

Foster a positive and productive work environment

Education

High school diploma/GED

Requirements/Qualifications

• Strong organizational skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines
• Excellent communication skills: Effective written and verbal communication to interact with diverse stakeholders
• Leadership abilities: Ability to motivate and manage a team, delegate tasks, and provide guidance
• Attention to detail: High level of accuracy and meticulousness in handling administrative tasks
• Technical proficiency: Familiarity with office software (MS Office Suite), communication platforms, and relevant administrative systems
• Financial acumen: Basic understanding of budgeting and expense management
  
  
  

Conditions of Employment

Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated ongoing drug and alcohol testing.