Office Manager

About the Company:

At DreamMaker Bath & Kitchen of Hollywood, FL, we operate under a strong code of values that guide our actions and decisions. We believe in honesty, integrity, and respect for our customers and employees. It is crucial for us to attract individuals who share these values, as they will contribute to the positive work environment and overall success of our company.

DreamMaker Bath & Kitchen of Hollywood, FL is a leading kitchen and bathroom remodeling company dedicated to turning our customers' dreams into reality. With years of experience and a team of skilled professionals, we take pride in delivering high-quality craftsmanship and exceptional service to every project we undertake.

As an Office Manager, you will play a key role in ensuring the smooth operations of our office and supporting the success of our projects

(Must live in the Hollywood Florida Area - this job is not remote)

Responsibilities include, but are not limited to:

Administrative Duties:

Opening/closing the office

Answering the phones and processing calls appropriately for GM, Sales, Production, Marketing and Accounting

Maintaining and managing staffing-related matters, office equipment & supplies

Regularly visit the franchiser DreamConnect site to stay up to date on new information

Retrieving and opening mail daily

Reviewing new and existing systems and franchiser information to help management understand impact of implementing these systems

Keeping the office organized & maintaining office filing system

Creating the Office Binder, Production Binder, and Client Job Site Binder

Participating/leading Weekly Focus meetings and training meetings

Keeping the office and Design Center environment clean and professional

• Handing incoming leads and completing lead sheets
• Assembling Prospect and New Client Packets
• Handling service calls, setting up and coordinating trade partners
• Providing status updates to the General Manager and Sales staff on design retainers and proposals
• Following the DreamMaker Code of Values
• Ordering, purchasing, receiving and inspecting materials and deliveries
• Warranty and/or return issues
  
  
  

Accounting / HR Duties:

Making bank deposits

Inputting data to A/P and A/R and others

• Preparing and managing payroll
  
  
  

Printing Job Costing Reports

Preparing company budgets, business plans and forecasts with GM.

Preparing PO’s for projects

Preparing all financial on a weekly basis (with QuickBooks MUST HAVE)

Reviewing and collecting accounts receivable

• Managing trade partners payments
  
  
  

Acting as the administrative Human Resources representative

Maintaining / updating / renewing company insurance policies

Preparing paperwork regarding new hires and terminations

Preparing Paperwork Regarding Employee Benefits And Worker Compensation

Ordering background checks as needed

Coordinating annual performance reviews

Education and Experience Requirements:

Associate or Bachelor’s degree in accounting, business or related field

Five years minimum work experience

Demonstrated accounting, office management experience

Experience in constructions field (preferable)

Understanding of construction basics (preferable)

Intermediate computer skills with MS Office applications

QuickBooks Experience Is a MUST (2-3 Years Experience Required)

Experience with systems and documentation of systems and procedures

Other Qualifications:

Excellent customer relations skills

Internal and external customer service focus

Ability to communicate and work in a productive team environment

Effective oral and written communications skills

Effective Time Management Skills And Prioritization Abilities

• MUST Be able to commit to Monday - Friday 8.45am - 5.15pm No Exceptions