Office Administrator

About us:

Foodsmart is the leading telenutrition and foodcare solution, backed by a robust network of Registered Dietitians. Our platform is designed to foster healthier food choices, drive lasting behavior change, and deliver long-term health outcomes. Through our highly personalized, digital platform, we guide our 2.2 million members—including those in employer-sponsored health plans, regional and national Medicaid managed care organizations, Medicare Advantage plans, and commercial insurers—on a tailored journey to eating well while saving time and money.

Foodsmart seamlessly integrates dietary assessments and nutrition counseling with online food ordering and cost-effective meal planning for the entire family, optimizing ingredients both at home and on the go. We partner with national and regional retailers across the U.S., many of whom accept SNAP/EBT, making healthier food more accessible. Additionally, we assist members with SNAP enrollment and management, providing tangible access to nutritious food.In 2024, Foodsmart secured a $200 million investment from TPG’s Rise Fund, which supports entrepreneurs dedicated to achieving the United Nations’ Sustainable Development Goals. This investment will help us expand our reach, particularly to low-income workers who are disproportionately affected by diet-related diseases.

At Foodsmart, our mission is to make nutritious food accessible and affordable for everyone, regardless of economic status. We are committed to a set of core values that shape our culture and work environment:

Measured: We make data-driven, truth-seeking decisions.

Impactful: We are fueled by achieving our mission and vision.

Collaborative: We help each other be better and create a positive environment.

Hungry: We maintain a healthy growth mindset, seeking to overcome challenges with courage.

Joyful: We take joy in each other, our work, and the privilege of doing this work.

Whether you're a dietitian, a commercial leader, or a technologist, working at Foodsmart means being part of a team that is passionate, supportive, and driven by a shared purpose. Join us in transforming the way people access and enjoy healthy food.

About the role:

As the Office Manager at Foodsmart, you will play a key role in ensuring the smooth operation of our office environment. Your responsibilities will include managing incoming and outgoing mail, collecting and distributing important information for key stakeholders, supporting key office events and activities and occasional support of executives with calendar management. You'll also oversee day-to-day office activities to ensure the office remains well-organized and in excellent condition.. This role is perfect for someone who thrives in a fast-paced, dynamic setting, is highly detail oriented and organized, and enjoys multitasking to keep things running efficiently.

This hybrid role requires 3 days per week of in-office work, with flexibility for remote work the remaining days.

You will

• Executive Calendar Management: Provide calendar management support to executives, ensuring seamless coordination of meetings, appointments, and deadlines
• Event Coordination: Support the planning and execution of offsite and onsite events and meetings, particularly for our Bay Area teams
• Office Coordination: Organize and manage office activities, including maintaining an efficient and well-functioning workspace, ordering supplies, and troubleshooting basic office equipment issues
• Information Triage: Review key information from mail and other sources, and ensure that critical updates are efficiently communicated to the relevant stakeholders
• Mail Management: Oversee all incoming and outgoing mail, including processing and distribution.
  
  
  

You are

• Highly Organized: Proficiency handling a variety of tasks, from managing mail and billing systems to supporting executives’ calendars, while ensuring nothing falls through the cracks
• Strong Communicator: You are able to triage key information from various sources and coordinate with stakeholders across different departments to ensure information is distributed quickly and accurately.
• Proactive Problem-Solver: You anticipate potential issues and needs–from organizing office space to resolving minor office equipment problems– and act decisively to bring a resolution.
  
  
  

You have

• Proven experience in office management or administrative roles
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent communication skills, both verbal and written
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management tools
• Ability to handle sensitive and confidential information with discretion
• High level of attention to detail and problem-solving skills
• Experience with event coordination is a plus
  
  
  

About our benefits and perks:

Unlimited PTO

Healthcare Coverage (Medical, Dental, Vision)

401k, bonus, & stock options

Commuter benefit

Gym reimbursement