Manager of Contracts and Purchasing

Description

About the Organization

George Kaiser Family Foundation (GKFF) is a Tulsa-based charitable organization dedicated to providing an equal opportunity for young children in Tulsa through support of early childhood education, community health, social services, and civic enhancement. The investment team manages GKFF’s $4+ billion globally diversified and growing investment portfolio. GKFF is a dynamic non-profit organization with a talented team of professionals who maintain an entrepreneurial culture as they encounter new projects, opportunities, and challenges every day.

Position Summary

We are seeking a highly organized and detail-oriented Manager of Contracts and Purchasing to oversee the administration of contracts and ensure efficient operational support within our organization. The ideal candidate will possess strong leadership skills and a comprehensive understanding of contract management processes.

Requirements

Essential Duties and Responsibilities

• Contracts Management
• Manage the contracting process across the GKFF and TCF ecosystems
• Administer all contracts prepared and executed for our use (vendors, independent contractors, sponsorship)
• Lead the implementation of new contract management system
• Project manage the customization of a workflow within the system for new contract generation according to prescribed templates, from initial request through execution
• Implement contract standardization and expediency wherever practical
• Work to sensibly reduce legal expense on contracts
• Assess rigor of specified scopes of work/deliverables and provide feedback to business owner where necessary
• Ensure all contracts are properly approved and follow recommended guidelines
• Implement and maintain contract database, including monitoring of contract terms/expiration
• Purchasing Management
• Identify opportunities to consolidate purchasing to reduce spend
• Participate in negotiation process for any purchases over $50,000
• Prepare and distribute guidelines for effective purchasing
• Other duties as assigned
  
  

Skills And Qualifications

• Associate’s degree is required; bachelor's degree preferred
• Proven experience in contract management and administrative services
• Strong customer service and communication skills
• Excellent organizational and time management abilities
• Proficiency in technology skills such as Microsoft 365, ASANA, and Slack
• Ability to analyze complex information and make informed decisions
• Strong leadership skills with the ability to motivate and develop a team
• Attention to detail and a commitment to accuracy
  
  

Physical Requirements

• Ability to sit in front of a computer monitor for multiple hours at a time
• Ability to lift up to 25 lbs.
• Ability to communicate verbally and in writing in a professional manner
• Ability to walk up and down multiple flights of stairs without assistance
  
  

Hours and Location

• This position is a fully in-person position based at 7030 S. Yale Ave., Suite 600, Tulsa, Oklahoma 74136
• A typical work week is Monday - Friday from 8:00 a.m. – 5:00 p.m.
• The work week will occasionally vary with advance notice depending on scheduled programming and other events; on occasion, may require early start, late evening or weekend hours
• Domestic travel required on occasion
• Reliable transportation
• Ability to attend in-person meetings
  
  

About Our Benefits

As part of our overall compensation package, we offer work/life flexibility, comprehensive health benefits, paid time off, and generous retirement contributions designed to support you and your family.

Details

• 100% employer-paid medical, dental, and long-term disability for full-time employees only; option to add vision and dependents
• 401K employee and employer contributions
• Paid time off to support you while you are out of the office
• Paid holidays so our employees can spend time with those they care about
• Employer-paid AD&D life insurance, with employee option to add supplemental life insurance