Executive Assistant (Exempt)

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

The Executive Assistant position will support the Division President, VP HR and VP Finance for the Materials & Structural Analysis Division (MSD). The successful candidate will provide a variety of standard administrative support functions and will be involved in and help coordinate team meetings, special projects and executive initiatives. They will be self-motivated, have excellent interpersonal skills, and the ability to build professional relationships. Maintains confidentiality and operates in the role with the highest of ethical standards and professionalism.

Responsibilities

The function of the EA role is to provide the primary interface for the President, VP HR and VP Finance. Responsibilities include:

• Collaborates and gets results in a sophisticated global organization during times of change, evolution, and transformation. Demonstrates an adaptive and flexible work style for effectively working across varied types of clients, senior level leaders and team members that are geographically dispersed .
• Expertly communicates with other leaders, customers, and employees.
• Manages and maintains multiple executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning.
• Coordinates challenging and multi-leg travel (accommodations, local transportation, and passport/visa requirements). Proactively anticipates potential travel issues and handles accordingly.
• Proactively handles all methods of communication (emails, phone calls, etc.) Screens telephone and email inquiries, relays timely messages, redirects calls and responds to urgent inquiries from the corporate office, global sites, and internal/external partners over multiple time zones.
• Provides overall data management. Solicits needed data from multiple sources, organizes and compiles in effective formats to facilitate analysis and presentation. Establishes, updates and maintains files, inventories, records, etc. including paper, electronic, and other platforms as needed.
• Tracks and drives completion of key results, proactively following up on outstanding items.
• Processes expenses in a timely manner.
• Performs work with attention to detail. Anticipates potential changes or shifts in priorities and adjusts appropriately.
• Schedules and coordinates meetings. This includes, but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management, catering, and program material preparation.
• Upholds the strictest confidentiality on information gleamed as part of responsibilities. Handles highly confidential information and documents with discretion and confidentiality.
• Complete projects, special assignments, and other tasks and duties on time.
  
  

Requirements: Education, Knowledge, Skills, Abilities

Education: High school diploma or equivalent preferred

• Experience: 10+ years of administrative experience preferred, preferably in a fast-paced environment supporting executive level.
• Shown expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook and Teams. Fluency and comfort in making presentations using PowerPoint and Excel to manipulate pivot tables, create formulas, etc.
• Exceptional written and verbal communication skills.
• Shown to be trusted to handle confidential and critical information. Exercises good judgment and discretion with all information.
• Proactive in identifying issues and solutions.
• Ability to work to deadlines or address priorities even if after work hours.
  
  

Benefits

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.