Executive Assistant

About Us

Founded in 2021, Axion Ray is at the forefront of transforming product quality and customer satisfaction in manufacturing. Our cutting-edge AI-powered platform empowers manufacturers to swiftly identify, thoroughly investigate, and effectively resolve quality issues while simultaneously elevating customer experiences and outcomes.

As trailblazers in end-to-end quality intelligence, we're setting new industry standards. Our innovative approach enables industrial, aerospace, consumer, and medtech manufacturers to harness the power of quality and post-market data, driving down costs and boosting business performance.

Our vision extends beyond mere problem-solving; we're committed to reshaping the future of manufacturing. By seamlessly integrating advanced AI technology with deep industry expertise, Axion Ray is paving the way for smarter, safer, and more efficient production processes across diverse sectors.

Backed by leading investors, including Bessemer Venture Partners, Amplo, Boeing, and RTX Ventures, Axion Ray is poised to lead the quality revolution in manufacturing.

About The Role

We are seeking a highly organized and resourceful Executive Assistant to provide strategic and administrative support to Axion’s executive team, primarily the CEO. This individual will play a critical role in enabling leadership efficiency, maintaining organizational rhythm, and supporting key initiatives across the company.

This is an ideal role for someone who thrives in a fast-paced, high-accountability environment, exercises exceptional judgment, and is energized by working at the intersection of people, process, and impact.

Key Responsibilities

• Executive Support: Manage complex calendars, travel, and communications for the CEO with precision and discretion.
• Operational Rhythm: Coordinate executive team meetings, all-hands, and board sessions, preparing materials, agendas, and follow-ups.
• Cross-Functional Coordination: Serve as the connective tissue between leadership, investors, and internal teams to ensure timely execution and alignment.
• Information Flow: Proactively manage inbound and outbound communications, ensuring clarity, prioritization, and confidentiality.
• Project Execution: Support special projects across operations, finance, and recruiting, often owning initiatives end-to-end.
• Culture & Communication: Partner with People and Ops teams to strengthen internal communications, team rituals, and Axion’s overall operating cadence.
  
  

Requirements

• 5+ years of experience supporting C-level executives in fast-paced, high-growth environments (startups, tech, consulting, or finance experience strongly preferred).
• Exceptional written and verbal communication skills, with a high degree of polish and professionalism.
• Strong organizational instincts, able to anticipate needs, manage multiple priorities, and execute with rigor.
• High discretion and sound judgment in managing sensitive information.
• Strong familiarity with tools such as Google Workspace, Slack, Notion, and scheduling or project management platforms (e.g., Asana, ClickUp).
• A proactive, low-ego attitude; you thrive in environments that reward ownership, urgency, and impact.
  
  

Who You Are

You’re a builder and operator who thrives in fast-moving, high-accountability environments. You take pride in getting things done — thoughtfully, efficiently, and without drama. You’re energized by ambiguity, skilled at bringing clarity, and comfortable flexing between strategy and execution.

You value feedback — giving it, receiving it, and acting on it — and you see collaboration as a competitive advantage, not a burden. You’re low-ego but high-agency: you care about winning as a team more than being right individually. You move quickly, communicate directly, and make decisions grounded in impact and data.

You don’t need constant direction — you create momentum. You take ownership for outcomes, and you expect the same from those around you.

How We Operate

We move fast, work smart, and hold ourselves to a high bar. Axion Ray isn’t a 9–5 — it’s a place for people who take pride in their craft and are motivated by meaningful work. We respect time off and boundaries, but we’re also realistic: hard problems sometimes require weekend pushes or late-night thinking sessions. We support that balance — intensity with respect for recharge.

We stay highly collaborative and connected throughout the day — much of our communication happens over Slack. We move quickly, share feedback often, and keep discussions open so decisions and context flow freely. If you value crisp communication, rapid iteration, and a steady hum of collaboration, you’ll fit right in.

We

• Collaborate deeply. Feedback is part of how we build — everyone has a voice, and ideas win on merit.
• Leave ego at the door. Titles don’t define value; contribution does.
• Bias toward action. We iterate fast and favor progress over perfection.
• Communicate with clarity. Direct, transparent, and always in service of the mission.
• Act like owners. Everyone is accountable for outcomes, not just tasks.
• Sustain excellence. We push hard but don’t glorify burnout — we’re in this for the long game.
  
  

If you want to help shape a company redefining how manufacturing operates — and you thrive in a culture that rewards ownership, speed, and candor — you’ll feel at home here

What We Offer

• Work with cutting-edge AI technology making a tangible impact in manufacturing
• Collaborative, mission-driven team and supportive leadership
• Generous time off
• Competitive compensation, equity, and benefits
• Lunch stipend…. And much more