Executive Assistant

🚀 Be the Backbone of a Fast-Paced Team — Join Mandy Management as an Executive Assistant!

Position Title: Executive Assistant

Company Name: Mandy Management

Salary Range: $65,000 - $80,000+ per year (Based on Experience)

Industry: Property Management (Residential, Commercial)

Location: New Haven, CT

Job Overview

Mandy Management is seeking a highly organized and proactive Executive Assistant to lead the daily operations of our fast-moving maintenance department. Based in New Haven, CT, this role is critical to keeping our office running efficiently and our field teams fully supported. You'll coordinate internal communications, track HR compliance, manage administrative workflows, and be the go-to liaison between staff, leadership, and ownership. If you're dependable, solutions-focused, and thrive in high-energy environments, we want to hear from you.

Who We Are

Mandy Management is a leading property management firm specializing in both residential and commercial real estate. With over 3,200 units under management, we're committed to delivering quality housing and superior service across our growing portfolio. We treat our team like partners, not just employees — offering growth opportunities, up-to-date technology, and a culture that values professionalism and collaboration.

Learn more about us at mandymanagement.com.

Key Responsibilities

• Oversee daily office operations and streamline internal workflows
• Manage HR-related tasks such as timesheets, PTO, and rotating on-call schedules
• Coordinate onboarding processes and prepare new hire documentation and tools
• Manage permits and building documentation with local municipalities
• Maintain inventory and order office supplies
• Generate and deliver monthly/quarterly department performance reports
• Track tenant-billable work orders and ensure accurate CRM submissions
• Conduct weekly check-ins and coordinate team communications and follow-ups
• Submit internal reports and contractor payment requests to ownership
• Monitor timekeeping systems and mobile clock-ins for accuracy
• Plan team appreciation events and manage employee rewards program
• Lead recruitment efforts for open roles within the department
  
  

Qualifications

• 3-4 years of experience in administrative support, office management, or executive assistant roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Comfortable managing details like permits, documentation, and HR files
• Proficient in Google Workspace, Excel, and CRM tools
• Tech-savvy and data-oriented; able to analyze and present performance metrics
• Self-starter with professional demeanor and a team-first attitude
  
  

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Life and Disability Insurance Options
• Paid Time Off (Vacation, Holidays, Sick Days)
• Weekly Pay Cycle
• 401(k) Retirement Plan
• Paid Training and Certification Opportunities
• Company Events and Annual Trips
• Mileage Reimbursement
• Uniforms Provided
• Employee Rewards Program
• Referral Bonuses
• Tech Package (Smartphone or Tablet)
• Wellness Programs
  
  

Schedule

• Full-Time
• Monday-Friday, with rotating on-call duties every 4-6 weeks
• Occasional overtime required during peak periods
  
  

Location

• On-site in New Haven, Connecticut
• This role does not require regular travel
  
  

Equal Employment Opportunity (EEO) Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Compliance Statement

A background check will be completed as part of the onboarding process, in compliance with applicable laws.

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