Executive Assistant

EXECUTIVE ASSISTANT POSITION SUMMARY

The ideal individual will possess the ability to exercise sound judgment in various situations, with strong written and verbal communication skills, as well as administrative and organizational abilities, and the capacity to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

EXECUTIVE ASSISTANT RESPONSIBILITIES

• Handle confidential, highly sensitive, urgent materials and information in a dynamic, fast-paced work environment.
• Organize internal and external meetings, book rooms, and catering
• Manage, organize, coordinate, and maintain executives’ calendars, meetings, and travel arrangements (ability to prioritize and manage multiple hectic calendars, along with coordinating extensive international travel, is a must).
• Oversee and maintain all executive expense reports and department organizational charts
• Provide general administrative support to each of the teams that you support
• Partner with peers to plan and execute employee events
• Build strong and effective partnerships with LVMH peers and key partners such as IT, facilities, and 3rd party vendors
• Ensure the executive is prepared with the necessary materials for meetings.
• Act as liaison to the executive’s direct reports and their staff
• Provides a bridge for smooth communication between the Executive and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, preparing and following up appropriately.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

EXECUTIVE ASSISTANT REQUIREMENTS

• Minimum 3+ years c-level experience in a fast-paced environment high school diploma, college degree preferred
• Previous finance and retail/wholesale industry experience helpful; passionate about the beauty industry is a plus
• Ability to take initiative and act independently. Able to work interactively and proactively with executives at all levels in the organization
• Able to handle sensitive and confidential information with discretion
• Resourceful, logical and creative problem solver
• Strong organizational skills, able to track multiple projects
• High level of accuracy, able to detect inconsistencies and errors
• Superior interpersonal skills, approachable and flexible
• Excellent verbal and written communication skills
• Computer skills – Proficient in MS Office (Word, Excel, PowerPoint, Outlook and Teams) and generally tech-savvy / comfortable with software applications and database programs
• Flexible with hours and in working overtime when required