Executive Assistant

Work Flexibility: Hybrid

Locations: 325 Corporate Dr., Mahwah, NJ

3365 Enterprise Ave., Weston, FL

4100 E Milham Rd., Kalamazoo, MI

Shift: Monday – Friday, 8:00 AM – 5:00 PM ET

Travel: 10%

Summary:

The Executive Assistant to the Vice President, Chief Digital and Information Officer provides comprehensive administrative support, including managing travel arrangements, visa processing, IT support, calendar management, and expense reports. The Executive Assistant also supports speaking engagements by assisting with materials and PowerPoint presentations, as well as procurement and purchase orders. Responsibilities extend to supporting the Strategy team with meeting agendas, communication, and material preparation for executive leadership meetings, while managing logistics such as travel, accommodations, and event contracts. Additionally, the role assists with strategic planning meetings, coordinating logistics, and providing support to the Enterprise Priority team with meeting arrangements. This EA will liaise with executive assistants and maintain strong relationships across teams, while learning about strategic planning processes and enterprise strategy initiatives.

What You Will do:

• Provide comprehensive administrative support to the Vice President, Chief Digital and Information Officer, including managing travel arrangements (air, hotel, transportation), visa processing, and IT support for key meetings.
• Coordinate and reconcile expense reports, maintain the Vice President, Chief Digital and Information Officer calendar, and assist with preparation of materials for speaking engagements, including PowerPoint presentations and event briefs.
• Execute procurement and purchase orders, including food and beverage orders, recognition gifts, and leveraging discounts for professional services.
• Support strategy team operations by managing meeting agendas, liaising with presenters, and organizing materials for executive meetings, ensuring all materials are updated and prepared for distribution.
• Manage logistics for various strategy-related meetings, including contracts with BCD Travel, hotel bookings, transportation, and event coordination.
• Plan and support strategic planning meetings, including online and in-person sessions, ensuring all materials are organized and assisting with presentations for executive meetings.
• Build relationships with key stakeholders, liaise with executive assistants, and provide ad-hoc support to team members as needed, including handling contract issues and payment concerns for hotel services.
  
  

What you need:

Required:

• High School Diploma or equivalent
• 8+ years’ experience providing high-level administrative support, including calendar, expense, travel, and meeting/event planning
• Experience with Microsoft Office Suite technology, including complex document creation, spreadsheet creation, and presentation creation.
  
  

Preferred:

• Associate or bachelor’s degree
• 15+ years of experience providing high-level administrative support
  
  

$36.48/hr. – $61.95/hr., plus bonus eligible + benefits. Actual minimum and maximum may vary based on location. Individual pay is based on skills, experience, and other relevant factors.

• Associate or bachelor’s degree
  
  

Health benefits include: Medical and prescription drug insurance, dental insurance, vision insurance, critical illness insurance, accident insurance, hospital indemnity insurance, personalized healthcare support, wellbeing program and tobacco cessation program. Financial benefits include: Health Savings Account (HSA), Flexible Spending Accounts (FSAs), 401(k) plan, Employee Stock Purchase Plan (ESPP), basic life and AD&D insurance, and short-term disability insurance. Stryker offers innovative products and services in MedSurg, Neurotechnology, Orthopaedics and Spine that help improve patient and healthcare outcomes. Alongside its customers around the world, Stryker impacts more than 150 million patients annually. Depending on customer requirements employees and new hires in sales and field roles that require access to customer accounts as a function of the job may be required to obtain various vaccinations as an essential function of their role.