Document Production Center Specialist - Remote

Type

Permanent - Full Time

Location

New Haven

Job Role

Business Services

Summary

A Document Production Center “DPC” Specialist is responsible for providing exceptional document production services to the firm and must possess advanced technical abilities utilizing the Firm's software and document management systems. Specialist must also possess and exhibit excellent written and verbal communication skills with a willingness to learn and develop new skills as the need arises.

The Role

This Document Production Specialist will provide remote document production services. The Specialist, as a member of Global-DPC, will process work sent to the Global-DPC mailbox, documenting the work performed as required. The below list of functions is not exhaustive. It is intended to describe the general content and requirements for this position.

Primary Functions

• Produce accurate, high quality work from audio and script work by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics using the firm's software including, but not limited to, Microsoft Office, Best Authority, Litigation Programs (experience with CCC Macro Pro or Legal MacPac a plus), familiarity with Conract Express and/or HotDocs, DocXTools, Adobe Pro and iManage
• Communicate effectively with Global-DPC members
• Process work sent to the Global-DPC team with regard to house style and requirements of the relevant jurisdiction
• Complete an on-line Global-DPC workflow system record for each job undertaken
• Troubleshoot and provide expert technical advice to end-users requiring software assistance
• Identify self-training/development needs and request any necessary training
• Maintain strict client/attorney confidentiality.
• Good technical skills with the ability to adapt, think proactively and utilize software to produce the desired documents/outcomes
• Ability to work in a multi-cultural office environment dealing with a variety of subject types
• Familiarity with legal terminology
  
  

Skills And Attributes

• Typing speed of 70 wpm minimum
• Excellent Word skills
• Excellent PowerPoint skills
• Good Excel skills
• Good written and verbal communication skills
• Must be flexible, with ability to work interpedently and as part of a team
• Self-motivated, detail oriented, ability to manage self and workload effectively and ability to multi-task
• Must be flexible, co-operative and a good team player with a commitment to support others
• Work well under pressure
  
  

Technical Skills

Word

• Produce, reformat into house style and edit complex documents at an advanced level of program expertise
• Create, edit and apply styles and schemes
• Advanced ability to work with tables
• Create mail merges using the mail merge wizard for documents and labels
• Able to use WorkShare Compare
• Experience working with track changes
• Ability to troubleshoot and repair corrupt documents including issues with table of contents and numbering schemes
  
  

Excel

• Add and wrap text
• Insert, modify and delete rows and columns
• Enter basic and advanced formulas
• Change page orientation and page margins
• Copy and move data
• Use hide/unhide and freeze panes
• Format cells as required using font, alignment, number, borders and patterns
• Re‐scale for printing on letter and legal paper and set print area
  
  

PowerPoint

• Enter text in a slide, amend font style, size and tabs
• Create Firm style presentations from external source presentations
• Create presentations from Firm templates
• Create flowcharts using connectors and grouping
• Visually enhance flowcharts using colors, fill, scaling and rotation
• Insert Clipart and WordArt
• Use animation and slide transitions
• Resize slides
  
  

PDFs

• Ability to password protect
• Capable of converting pdfs to Word, Excel or PowerPoint
• Create fillable pdf forms
• Edit and/or redact information contained in pdf
• Make pdfs searchable
• Ability to create indexes, bookmarks and insert automatic bates/page numbering
• Combine PDFs into a bundle, including bookmarks and hyperlinked index if required
  
  

Areas Of Focus And Responsibilities

• Produce accurate, high quality work, from audio and script work, using any of the firm’s software packages and document management systems. Examples include:
• transcripts of Zoom/Teams meetings or voicemails;
• minutes of meetings; and
• letters, memos or emails
• Produce and reformat documents into house style
• Ability to use WorkShare for redlining/comparisons of documents
• Use DocXTools to apply styles and automate cross references
• Complete Excel spreadsheet tasks, examples include:
• add and wrap text;
• insert, modify and delete rows and columns;
• enter basic formulae;
• change page orientation and page margins;
• copy and move data;
• use hide/unhide and freeze panes;
• format cells as required using font, alignment, number, borders and patterns; and
• re-scale for printing on A4 and A3 and US paper sizes (letter/legal) and set print area
• Good working knowledge of iManage or similar document management system, creating and saving work within specified client/matter workspaces and re-filing documents
• US litigation experience, including generating Table of Authorities using Best Authority (or experience in similar program), creating and revising pleadings and discovery.
• Complete PowerPoint presentations or make amendments, examples include:
• enter text in a slide – amend font style, size and tabs;
• create house style presentations from external presentations;
• create presentations using other Withers’ office templates;
• visually enhance flowcharts using colours, fill, scaling and rotation;
• insert Clipart and WordArt;
• resize slides from A4 to A3 or to US paper sizes; and
• manipulate Master slides
  

This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Key Skills And Experience

• Bachelor’s degree strongly preferred, but combination of work experience and education will be considered
• 5+ years as a document production specialist handling high volume of document processing in a law firm
  
  

About Withers

Where global collaboration achieves exceptional results.

A law firm focused on people and collaboration.

For the past 125 years, Withers has supported some of the world’s most remarkable people and organizations at defining moments in their lives.

We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes.

Many of our clients are shaping the future and creating solutions to tackle many of the world’s problems. It makes for a fascinating and challenging practice.

Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, buying a home or protecting and defending their interests.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. And we are agile – focusing on strategy rather than rigid ideas and traditional hierarchy.

Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

We are delighted to announce that we have been awarded Mansfield Certification Plus in relation to our recruitment and leadership progression efforts in the US and UK. This certification is an encouraging milestone as we continue to champion diversity within our organization and in the wider legal sector.

For more information on Withers, please visit the following links:

Equal Opportunities Employment Statement

The firm is an Equal Employment Opportunity employer. Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at (203) 789-1320 or email [email protected] with your request. Determinations on requests for reasonable accommodation are made on a case-by-case basis.