Contract Administrator

University of South Carolina Student Government


Date: 3 weeks ago
City: Columbia, SC
Contract type: Contractor
Posting Summary

Logo Posting Number STA00973PO24 Job Family Campus Development Job Function Facilities Project Management USC Market Title Contract Administrator Link to USC Market Title https://uscjobs.sc.edu/titles/180760 Job Level P2 - Professional Business Title (Internal Title) Contract Administrator Campus Columbia Work County Richland College/Division Division of Administration and Finance Department DAF Facilities Renovation and Infrastructure Construction State Pay Band 7 Approved Starting Salary $59,581 Advertised Salary Range $59,581-$74,477 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Monday-Friday 8am-4:30pm

Must be willing to work a flexible schedule to meet the needs of the department.



Basis 12 months Job Search Category Other

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

The Contract Administrator position is responsible for a wide range of contract and procurement-related responsibilities as a direct report to the Director of Facilities Renovations and Infrastructure Construction (FRIC). Attention to detail and accurate execution of all contract documents is crucial to keep the work of FRIC moving forward without interruptions and delays due to missing documentation, procedural oversights, or inaccurately prepared void contracts. The position of Contract Administrator is a source of knowledge and assistance for many aspects of the mission and services of FRIC.

Job Related Minimum Required Education And Experience

Requires a bachelor’s degree and 2 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications

Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge/Skills/Abilities

Professional oral and written communications skills to reach a wide target audience comprised of mid to senior level Finance and Administration professionals; FS leadership; Director & Assistant Director level management; project managers and engineers; Deans and all campus stakeholders; outside consulting firms and contractors.

Ability to make timely and sound decisions without oversight based on multiple factors as they relate to contracting and State regulations, while most effectively promoting the mission of the Organization.

Job Duties

Job Duty

Timely preparation of all capital project initiation documents and work order contract documents, funding information & change orders/amendments; obtain binding signatures and supporting documentation as needed; track each step from project initiation, Notice to Proceed (NTP), PO, prepare package for purchasing to post for bid, support team in issuance of PO for construction, schedule pre-bid and preconstruction meetings, aid the PM team to gather all project closeout documents. Prepare all contracts support documents, change orders and amendments; confer with procurement staff on purchase orders, bids, TOC, JOC, agency contracts, submissions to the USC procurement staff. Annually complete follow up with purchasing on the renewal documents for all FS Infrastructure and Construction, Task Orders Contracts (TOC) and Indefinite Design Indefinite Quantity (IDIQ) consultant contracts. Support the preparation specifications and documents for bid sets and contracts when needed.

Essential Function Yes Percentage of Time 45 Job Duty

Exercise critical decision-making regarding the project document process while supporting the FRIC team, stakeholders, and outside vendors on matters related to project processes, contracts and agreements. Educate and inform leadership, staff, and outside contacts of changes in processes related to contracting and related endeavors.

Essential Function Yes Percentage of Time 15 Job Duty

Completion of necessary reports and timely submission of other documents as requested. Maintains accurate and meticulous records of all executed contracts following the State and USC document retention guidelines.

Essential Function Yes Percentage of Time 10 Job Duty

Initiate and reply to email, i.e. business correspondence with vendors, contractors, FS personnel, Purchasing, etc. To include daily interaction with FS Business Office and Project Management Capital Project Accountant to ensure proper accounting, business office, and contracting functions are aligned.

Essential Function Yes Percentage of Time 10 Job Duty

Maintain all documents and records relating to contracts, purchase orders, document retention, and workflows following the State and USC document retention guidelines.

Essential Function Yes Percentage of Time 10 Job Duty

Prepare bid documents and facilitate all bid processes, coordinate bids with Purchasing. Advise stakeholders of processes bid solicitation options. Review Pay Applications from consultants and vendors problem solve when invoicing or paperwork issues arise.

Essential Function Yes Percentage of Time 10

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 12/17/2024 Job Close Date 01/25/2025 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by January 25, 2025.

The University of South Carolina offers a valuable benefits package including but not limited to:

  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/180825 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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