Construction Administrative Accountant

Brief Description

The Construction Administrative Accountant provides essential project administrative and financial support, acting as a central point of contact across teams including Project Management, Field Operations, Accounting, and Finance. You will ensure adherence to operational processes and assist the Project Management TEAM with accurate, timely financial information. Managing multiple, higher-complexity projects, you will collaborate with a Compliance Coordinator to ensure successful project execution.

Working Relationships

This role will regularly interact and collaborate with Assistant Project Managers, Project Engineers, Compliance Coordinators, Accounting Manager, Accounts Payable Specialist and Payroll Manager. Additionally, you will collaborate with the departments of Preconstruction and Estimating, Risk Management, and TEAM Talent.

Key Accountabilities

• Participate in project startup, handover meetings, and review owner agreements to identify project administration and accounting needs.
• Set up projects in online management systems and maintain project directories.
• Review project drawings for accuracy, create drawing logs, and upload documents into the management system.
• Request and share certificates of insurance and manage project-related documentation.
• Provide administrative support to the project team, including scheduling meetings and saving documents.
• Ensure trade partner compliance with contracts and track required compliance documents.
• Maintain logs of certificates of insurance, track expiration dates, and ensure trade partners’ readiness.
• Draft and distribute subcontracts, purchase orders, and track receipt of executed agreements.
• Assist in managing project expenses, perform accounting duties, and ensure accuracy of accounting records.
• Partner with the Project Manager to create budgets, establish schedules, and manage change orders.
• Draft owner invoices, ensure proper tax calculations, and track supplier/vendor payments and lien waivers.
• Regularly produce financial reports, prepare project analysis, and support reallocation and coding corrections.
  
  

Requirements

Education and Experience:

• Minimum two (2) years of experience performing similar duties is required, ideally in the construction industry.
• High school diploma or equivalent required; Associate degree.
• Strong experience with TimberScan invoice approval software or similar is required.
• Moderate experience with Bluebeam or other PDF-editing software is required.
• Experience with Procore or a similar project management system is required.
• Intermediate-level experience in Microsoft Excel is required.
• Proficiency in Microsoft Office Suite such as Office, Word, PowerPoint, Teams, OneDrive, and SharePoint.
• Experience with Sage 300 CRE, Viewpoint (Vista or Spectrum), QuickBooks for Construction, or similar accounting software is preferred.
• Knowledge of job costing and general ledger coding.
• Strong understanding of debit/credit actions.
• Proficient at utilizing a 10-key adding machine.
  
  

Skills And Abilities

• Ability to clearly understand and champion company mission and values that TIES us all together.
• Work in a combined group as a Team, contributing toward achievement of a common goal.
• Stay committed to providing high quality service and excellence through Integrity and ethical principles.
• Surpass ordinary standards and requirements to exceed expectations by delivering Excellence.
• Embrace, advance and promote Safety as a Core Value, including mental and physical safety, creating a culture where work is performed safely or not at all; there is no compromise.
• Ability to collaborate with various departments and personnel at various levels of management and of diverse personalities.
• Excellent oral and written communication skills with the ability to be polite and helpful when communicating verbally or in written form.
• Positive attitude toward co-workers, the workplace, and the tasks of the job showing respect for others and respect for individual differences.
• Ability to understand the entire project accounting lifecycle and perform in context to the big picture.
• Technologically confident with the ability to learn new software and programs efficiently.
• Ability to accurately make mathematical computations using decimals, fractions, and percentages.
• Ability to maintain confidentiality and demonstrate discretion.
• Skilled at being well-organized, detail-oriented, analytical, and professional.
• The ability to effectively simplify and communicate complex issues.
• Highly skilled in researching issues and recommending courses of action.
  
  

Summary

Working Environment:

• This position requires long periods of sitting while working on the computer.
• Works indoors in an office setting with moderate noise levels and near others, frequent interactions with others.
• When on a job site, this position may be exposed to conditions that include weather such as heat and/or humidity and cold, fumes or airborne particles, exposure to dust, and moving mechanical parts.
• Requires routine travel to meet with customers, potential clients, and Business Development events.
• Job requirements must be met with or without reasonable accommodation(s).
  
  

Pre-employment Requirements

• Successfully pass a Background Check
• Authorize pre-employment and annual Motor Vehicle Records Check
• Pass a pre-employment Drug Screen
  
  

Note

This job description may not include all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Petra General Contractors (Petra).