Admin/Office Assistant

Operations Support Specialist II

Dayton Program Management Office

Dayton, OH

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

HX5 is currently seeking an Admin/Office Assistant to join our team in Dayton, Ohio. This position requires normal business hours, Monday-Friday.

Essential Duties And Responsibilities

• Oversee Travel Authorization Requests (TAR) process and tracking the submission of expense reports for contract employees, providing necessary assistance.
• Monitor and manage complex travel funding, expenses, and reconciliation of invoicing.
• In-processing of new hires following specific contract processes, working with the Corp HR staff, respective PMs, Deputy PMs and Task Leads.
• Administer employee recognition programs, ensuring proper tracking, documentation, certificate issuance, budget oversight, and HR coordination.
• Assist with program office indirect budget, equipment procurement, and supply management, while facilitating coordination between PMO, contract staff, and corporate departments.
• Assist PMO Program Managers, Deputy Program Managers and Task Leads with DoD with contract/subcontract reconciliation and assuring task order deliverables and reporting are submitted per contract requirements.
• Liaise with various stakeholders including employees, partners, government customers, and contracting officials.
  
  

Supervisory Responsibilities

This position has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Interpersonal skills – Works well with people at all levels and demonstrates a customer service attitude and the ability to determine and apply the appropriate etiquette with employees, customers, managers, etc.
• Attention to Detail – Demonstrates excellent organizational skills and the ability to ensure all forms of data are accurate and documents are formatted correctly.
• Highly skilled with MS Excel to include using formulas across sheets to balance budgets
• Continuous Learning - Assesses own strengths and weaknesses.
• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills.
• Use of Technology - Demonstrates required skills as listed below.
  
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/or Experience

Bachelor’s degree preferred. A minimum of three years of relevant experience is required; experience in government contracting is preferred. Must have the ability to demonstrate discretion, professionalism and maintain confidentiality.

Computer Skills

To perform this job successfully, an individual should be proficient in Microsoft Office Word, Excel, Outlook and Power Point. Effective use of Excel is critical, to include understanding mathematical formulas across multiple sheets and formatting.

Certificates, Licenses, Registrations

There are no certifications, licenses, or registrations required for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and talk or hear. The employee must frequently lift and/or move up to 10 pounds.

Work Environment

The work will be performed in an office environment. Occasional teleworking is allowed when approved by management to accommodate contagious illnesses or other circumstances but will not be a regular occurrence.

The noise level in the work environment is usually moderate.

Position Type/Expected Hours of Work

This is a full-time position requiring 40 hours per week, Monday through Friday with normal business hours of 8:00 am – 5:00 pm.

Travel

This position may require travel; however, it will be minimal.

Security Clearance

This position does not require a security clearance.

HX5 offers a competitive salary and benefits package to include:

• Medical/Dental/Vision Insurance
• 401(k) plan with Company Match
• Paid Holidays
• Paid Time Off
• Parental Leave
• Life Insurance
• Tuition Reimbursement
• Identity Protection
• Medical and Dependent Care Flexible Spending Accounts
• Commuter/Transit Spending Accounts
• Group Legal Coverage Options
• Pet Insurance
  
  

AAP/EEO Statement

HX5 is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.

HX5 is a Drug-Free Workplace

Accessibility Notice

If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please call (850) 362-6551.

CJ