Administrative Assistant I

Basic Purpose

This position will provide administrative support to program areas and support functions for the DPS Legal Division. This position is responsible for reviewing, evaluating, and approving Defensive Driving Courses throughout the State of Oklahoma. This position may include responsibility for providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, answering incoming telephone calls, or performing other administrative operational functions.

Typical Functions

• Review and approve Defensive Driving Course materials.
• Participates in projects as team member
• Develops and implements special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Calendar meetings, take minutes of meetings, and perform other office tasks and duties
• Responsible for posting meetings to the Secretary of State’s calendar to ensure the Department complies with the Open Meetings Act.
• Assists with other duties as needed within the Legal Division.
  
  

Level Descriptor

At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers.

Knowledge, Skills, Abilities And Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Education And Experience

Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Special Requirements

Department of Public Safety positions are safety sensitive as defined by 63 O.S.

• 427.8.
  
  

This job does not allow for teleworking.

This position may come into contact with confidential law enforcement information and will require a background check.