Administrative Assistant

Title

Administrative Assistant

Job Summary

Provide administrative or secretarial support to a department and/or Manager. Typical duties include general clerical, receptionist and project-based work. Responsibilities may be unique to a specific function or department but are mainly administrative in nature. Under general supervision, works within a specialized function to complete tasks in accordance with procedure. Supports general business operations by providing simply administrative support activities. Requires ability to perform basic numerical, statistical, and/or financial analysis. Applies common sense understanding to execute written or oral instructions. Frequently has the responsibility of making travel arrangements and maintaining calendars upon request. Reads and answers correspondence. Ensures office equipment and supplies are maintained. Ensure invoices are coded and routed for approval/payment. May track expenses associated with the department or office. May handle confidential information. Acquires basic skills to perform routine tasks. Works with close supervision or under clearly defined procedures. Develop skills to perform basic activities in own job. Understands how the assigned duties integrate with others in the team.

Roles And Responsibilities

• Maintain security control by registering facility/office visitors.
• Manage the phone system, answers, and directs telephone traffic, and distributes mail and parcels, shipment of packages.
• Maintain a neat and professional front office appearance to include conference rooms and breakrooms.
• Maintain office and break room supplies assisting with ordering, receiving, stocking and distribution.
• Perform data entry, types, and files documents.
• Assist with facility inquiries as required.
• Coordinates with and may assist the Accounting Department with basic accounting tasks.
• Files AP and Travel reports.
• Scans invoices as needed.
• Collect and distribute mail
• Assist OU director with administrative tasks
  
  

Basic Qualifications

• High School Diploma and 0-2 years of experience.
• Effective in-person, phone and written communication skills are required.
  
  

Preferred Qualifications

• Experience performing data entry
• Experience filing AP and Travel reports
• Experience scanning invoices
• Familiar with Microsoft Teams
• Familiar with MS Office (Word, Excel, PowerPoint, Outlook)
  
  

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

R2105957