Administrative Assistant

Job TitleAdministrative Assistant

LocationAustin, TX

Employment TypeFull-Time

Job Overview

We are seeking an organized and detail-oriented Administrative Assistant to support our team. The ideal candidate will provide administrative support, manage office tasks, and assist in coordinating day-to-day operations to ensure efficiency and productivity. This role requires excellent communication, time management skills, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Administrative SupportProvide general administrative assistance, including managing phone calls, emails, and correspondence. Handle office communications and maintain filing systems.
• SchedulingManage calendars, schedule appointments, meetings, and travel arrangements for executives or departments.
• Document PreparationDraft, format, and proofread documents, reports, and presentations. Ensure all documents are maintained and updated regularly.
• Office CoordinationOrganize office supplies, equipment, and manage inventory. Maintain office cleanliness and a professional work environment.
• Customer ServiceGreet visitors, answer inquiries, and provide assistance or direct them to appropriate personnel. Handle incoming mail and packages.
• Event PlanningAssist in organizing and coordinating events, meetings, and conferences, including preparing materials and ensuring logistical arrangements are in place.
• Project AssistanceSupport various departments or teams with project management tasks, including scheduling meetings, tracking progress, and communicating updates.
  
  

Required Qualifications:

• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent communication skills, both verbal and written.
• Strong organizational skills with the ability to multitask and prioritize.
• Detail-oriented and capable of maintaining confidentiality.
• Ability to work independently and collaborate with others in a team environment.