Accounts Payable Specialist

Title: Accounts Payable Specialist

Employee Status: Regular Full Time

Work From Home Option: Hybrid - 2 Days/Week (40% Remote)

FLSA Status: Exempt

Job Overview

The Accounts Payable Specialist will oversee the processing of invoices ensuring accuracy and compliance with company policies and procedures. Manage and ensure the timeliness of vendor payments. Monitor vendor correspondence, reconcile vendor accounts, address and resolve complex accounts payable issues and inquiries. The AP lead will be the point of contact for assistance on AP related processes and policies to business owners.

Essential Functions

• Check all incoming invoices for approvals, applicable sales tax, duplicates, or errors, and purchase-order compliance.
• Enter invoices into ERP system- perform 3-way match for PO invoices or forward to the correct department for approval of non-PO invoices.
• Assist Manager with payment runs.
• Process and approve employee expenses through Concur on behalf of A/P.
• Monitor vendor accounts to ensure payments are up to date.
• Resolve invoice discrepancies. Correspond with vendors and respond to inquiries.
• Maintain the vendor files for audit compliance.
• Handle incoming hard copy/digital correspondence and distribute accordingly.
• Work with Audit (external/internal) with documentation requests and inquiries.
• Work with business owners to ensure compliance with company’s Procure to Pay policies and procedures.
• Perform ad-hoc projects, as assigned by the manager.
• Assist with training on accounting applications.
  
  
  

Qualifications

• Education (minimum): College Degree a plus
• Experience: 5+ years Accounts Payable/Accounting Experience
• Other Requirements:
• Good understanding of Accounts Payable and Procure-To-Pay processes.
• Experience processing full cycle AP.
• Knowledge of general accounting procedures.
• ERP experience is desirable. SAP S4Hana and Ariba experience a PLUS.
• Must be able to establish and maintain good working relationships internally and externally.
• Knowledge Required:
• Organized and able to prioritize workload.
• Has strong attention to detail and accuracy.
• Strong verbal communication skills. Must be able to ask questions and explain accounts payable policies to peers and senior employees.
• Information management and problem-solving skills.
• Good analytical skills.
• Basic computer skills related to accounting software, accurate data entry skills, and familiarity with MS Office applications including Word and Excel.
• Job Competencies:
• Ethics and Transparency: Understand and uphold the highest degree of ethical standard while improving the quality of racing operations at NYRA, maintaining the integrity of the organization. Must lead by example in ensuring that NYRA policies, practices and federal and state laws and regulations are upheld.
• Values Others: Fosters an environment of mutual trust and respect, listens, and hears what others say, acts honestly and fairly in dealing with others, collaborates with others to achieve results, demonstrates appreciation for the contribution of others, responds to requests from others in a timely manner.
• Coaches and Develops: Clearly communicates performance standards and expectations, delivers candid, specific, constructive, and timely feedback addresses inappropriate behavior immediately, facilitates growth by delegating responsibility and ensuring application of learning, is accessible to provide coaching and support, makes sure people have the right skills and knowledge.
• Achieves Excellence: Takes accountability for actions and results, displays a sense of urgency when required, meets deadlines without compromising quality and accuracy, sets measurable objectives, prioritizes appropriately, and follows through, persists in the face of obstacles to get the job done, identifies issues and addresses them.
• Adaptability/Agility: Accepts changes and responds to setbacks positively and with minimal disruption. Able to take on a variety of different tasks and roles within the organization. Learns quickly when facing new problems; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks.
• Teamwork/Collaboration: Builds rapport with a variety of people, including all levels of the organization, and develops alliances to work together towards common goals – is even tempered, generally tactful, and appropriately assertive. Coordinates with and informs colleagues of plans and actions, follows through on commitments, and accepts personal accountability for results. Takes initiative in recognizing teammates for their achievements or for their consistency in delivering quality work. Provides constructive and evidence-based feedback to peers. Consistently volunteers to take on work for the benefit of the team even if that work is outside their regular job expectations.
• Effective Communication Skills (Oral and Written): Conducts or contributes to effective meetings, seeks, and accepts feedback, listens well, shows respect, and is sensitive to others’ viewpoints. Verbal skills: asks good questions; can present ideas and express the company’s mission. disseminates information clearly and concisely. Can write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
• Consensus Building: Ability to promote cooperation, collaboration, and partnerships between individuals or groups, both inside and outside NYRA; ability to build and maintain trusting relationships with individuals and teams to improve organizational effectiveness; ability to work collegially with the Board, all staff and government authorities.
  

Summary Of Physical Requirements And Work Environment

• Primarily sedentary in nature with no special demands required as this is an office role.
  
  
  

Pay Range / Salary: $60,000-$65,000