Temporary Part-Time Administrative Specialist

Are you passionate about joining a company that is at the forefront of transforming transportation infrastructure and promoting sustainability within local communities? We’re actively seeking an Temporary/Part Time Administrative Specialist to join our team based in Walnut Creek.

Our dedicated team of 30 is committed to positively impacting the communities we serve. Conveniently located near the Walnut Creek BART station, our office serves as a hub for innovation and collaboration.

As our Temporary/Part Time Administrative Specialist, you’ll play a pivotal role in supporting our team’s day-to-day operations and contributing to the success of various initiatives. You’ll be responsible for front desk duties, serving as the initial point of contact for visitors and assisting with administrative tasks. You’ll also be an integral part of the local administrative team, which includes six members across both the Walnut Creek and Oakland offices, as well as a member of our administrative professionals forum that spans the entire firm.

We’re looking for someone who is highly organized, detail-oriented, and eager to jump in and make a meaningful difference. This position requires 24 hours a week, in-person availability three days per week. If you’re excited about being part of a team and delivering great customer service, we encourage you to apply!

Responsibilities

• Be the welcoming face of our team by greeting visitors, managing phone calls, and maintaining a professional office space
• Provide general administrative support, including data entry, copying, mailing, and other general tasks
• Assist Operations Managers with administrative duties as needed
• Coordinate meetings, events, and travel arrangements
• Order lunch for office trainings/meetings and order snacks/drinks
• Partner with the Corporate Administrative team to ensure shared office spaces are well-maintained
• Act as a liaison between the office and corporate administrative staff to facilitate smooth communication and operations
• Manage project-related paperwork, such as insurance certificates and business certifications
• Organize and produce electronic and hard-copy deliverables for proposals and projects
• Contribute to companywide administrative initiatives aimed at enhancing collaboration and services
• Handle credit card reconciliation and prepare petty cash reconciliation statements
• Process accounts payable expenses, create check requests, and address accounts payable inquires
  
  
  

Qualifications

• 2 years of experience working in a professional business environment
• BS/BA in Business Administration, Management, Accounting, or a related field, or equivalent work experience
• Intermediate to advanced proficiency in Microsoft Office Suite and Adobe Professional
• Familiarity with accounts receivable and accounts payable processes, and data entry
• Collaborative and solutions-oriented mindset with a strong client focus and professionalism
• Flexibility in managing requests in a fast-paced environment
• Excellent time management and organizational skills
• Commitment to high quality, accurate, and timely work
  
  
  

Additional Desired Qualifications

• Knowledge of database reporting
• Previous experience with Deltek Vision/Vantagepoint
• Copyediting skills and proficiency in Adobe InDesign for graphics and design
• Experience with project proposal process
  
  
  

Benefit Highlights:

Medical, Dental, Vision, Life and Disability Insurance.

401(k) Plan with matching and profit sharing.

Flexible Spending Accounts.

Commuter Benefits.

Paid Vacation, holidays and sick leave.

8 weeks of Paid Parental Leave.

Mentoring and Career Development programs.

Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.

Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.

Placement within the stated pay range will be determined based upon education, experience, and qualifications.