Staff Accountant - Accounts Payable

Want to impact girls' development through transformative advocacy and direct service? Interested in effecting change to increase opportunities for all girls? If you are looking to join our team of dynamic professionals who thrive on empowering a new generation of leaders, we want to hear from you. Girls Inc. of Boston and Lynn (GIBL) is hiring!

We have an immediate need for Staff Accountant - Accounts Payable to join our team. As a member of the Finance department, the

Staff Accountant - Accounts Payable plays a critical role to the financial health, compliance, and positive growth ≈$5 million nonprofit organization over the last five years and envisions a pathway to serving even more girls in the next 2-4 years. The Staff Accountant - Accounts Payable is responsible for the accurate and timely processing of all accounts payable transactions for the organization. This role requires strong attention to detail, a commitment to maintaining accurate financial records, and the ability to handle confidential information. This is a non-exempt position, and the pay range is $25 - $32 per hour. As a part-time role, this position will be eligible for some of the paid time off benefits.

POSITION OVERVIEW (What We’re Looking For)

Reporting to the Financial Director, the Staff Accountant - Accounts Payable will be scheduled to 20.0 hours per week within a hybrid work environment. Flexibility will be allowed, and the formal schedule will be determined upon hiring. The successful candidate will be required to work a minimum of one day per week in the Lynn, MA, office, with occasional additional in-office days during team or all-staff activities. At least 75% of hours worked must be during normal business hours, M-F.

ESSENTIAL FUNCTIONS & DUTIES (What You'll Be Achieving)

At a minimum, the Staff Accountant - Accounts Payable will be responsible for successfully carrying out the following essential functions and duties:

Accounts Payable Management

• Manage the full Accounts Payable cycle, from receipt of invoice through payment.
• Receive, review, code, and enter invoices and purchase orders into the accounting software (Sage Intacct).
• Ensure all expenditures are properly approved and comply with organizational policies, grant restrictions, and funder requirements.
• Process weekly or bi-weekly payment runs (checks, ACH, wire transfers).
• Maintain accurate vendor records, including contact information and W-9 forms for tax compliance.
• Respond to and resolve vendor inquiries in a professional and timely manner.
• Reconcile vendor statements to the A/P ledger.
• After payroll & during monthly bill-pay, reconcile payroll journal entries (JE) and ensure accuracy between employee benefit invoices, tax payments, and payroll.
  
  

General Accounting Support

• Assist with month-end closing procedures as related to A/P, including preparing accruals and journal entries.
• Assist with the preparation of annual 1099 forms.
• Process and reconcile organizational credit card transactions and employee expense reports.
• Support the continued development of strong AP procedures and enhancements to Sage Intacct platform (newly adopted July 2025).
• Provide guidance to non-Finance staff to support their learning & accuracy in financial procedures.
• Maintain organized and accessible digital and physical financial records.
• Assist the Finance Director/Controller with documentation and preparation for the annual audit
• Perform other administrative and accounting duties as needed.
  
  

REQUIRED QUALIFICATIONS (What You’ll Bring Along)

Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred; relevant work experience may be substituted.

Experience: Minimum of 2-3 years of experience in an accounts payable or general accounting role, preferably within a nonprofit environment.

Qualifications: To be optimally successful in this role, the ideal candidate will have the following qualifications:

• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills to meet deadlines.
• Ability to handle sensitive and confidential financial information with discretion. Excellent written and verbal communication skills
• Proficiency in accounting software, such as QuickBooks Online, Sage products, or NetSuite, and advanced skills in Microsoft Excel and Word.
  
  

ORGANIZATION OVERVIEW (Who We Are)

Girls Inc. of Boston and Lynn inspires all girls to be strong, smart, and bold through mentoring relationships, safe spaces, and evidence-based programming. We are passionate about supporting girls to create and champion their own opportunities that effect positive change in their lives, their communities, and the world. Girls Inc. of Boston and Lynn is an Equal Opportunity Employer, fostering a collaborative and inclusive work environment for females, BIPOC, veterans, and persons with disabilities. To learn more about our mission and programs, please visit us at Strong, Smart, and Bold!