Sr Executive Assistant
Health First
Date: 1 day ago
City: Melbourne, FL
Contract type: Full time

Job Requirements
POSITION SUMMARY:
The Sr. Executive Assistant is required to maintain high quality work standards and possess the ability
to handle confidential information with sensitivity in a highly professional manner. Contributing an array
of additional administrative duties, and various support functions, to assist with the achievement of
corporate and/or organization goals.
Primary Accountabilites
approach to business.
activities.
assertiveness, mediate conflicts, and deal effectively with stressful situations.
include general administrative duties (i.e., accurate processing of invoices, check requests,
filing, faxing, typing letters, agendas and presentations, ordering office
supplies/equipment/materials, distributing and/or distribution of mail for administration, and
typing and/or data entry into monthly and other reports and forms).
format, content, assembly and timely distribution). Makes appropriate arrangements for catering
needs, and cleanup. Completes, distributes and maintains correspondence. Also attends other
senior executive meetings and records minutes as requested. Meeting minutes transcribed
according to Health First policy.
lists for area of responsibility as applicable (administrative and Board files).
events. Negotiates with outside vendors for cost effective corporate travel, catering, office
expenses, and general administrative overhead.
as needed. Proactively makes suggestions to improve process workflow or enhance customer
satisfaction for Administration.
required.
monthly operating expense report), gathers supporting data for input into budget preparation
and monitors monthly expenses to budget.
MINIMUM QUALIFICATIONS:
Benefits
ABOUT HEALTH FIRST
At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve.
Schedule : Full-Time
POSITION SUMMARY:
The Sr. Executive Assistant is required to maintain high quality work standards and possess the ability
to handle confidential information with sensitivity in a highly professional manner. Contributing an array
of additional administrative duties, and various support functions, to assist with the achievement of
corporate and/or organization goals.
Primary Accountabilites
- Manages inquiries and requests related to confidential and sensitive corporate information and
approach to business.
- Demonstrates a high level of professionalism and positively represents the positions of report at
activities.
- Interacts with management staff, board members, medical staff, fellow associates, vendors and
assertiveness, mediate conflicts, and deal effectively with stressful situations.
- Assures the smooth operation of the administrative office by ensuring efficient operation and
include general administrative duties (i.e., accurate processing of invoices, check requests,
filing, faxing, typing letters, agendas and presentations, ordering office
supplies/equipment/materials, distributing and/or distribution of mail for administration, and
typing and/or data entry into monthly and other reports and forms).
- May schedule, attend, record and maintain minutes for the Board of Director's Committee
format, content, assembly and timely distribution). Makes appropriate arrangements for catering
needs, and cleanup. Completes, distributes and maintains correspondence. Also attends other
senior executive meetings and records minutes as requested. Meeting minutes transcribed
according to Health First policy.
- Manages schedule/calendar and ensures scheduling conflicts are resolved in a timely manner.
lists for area of responsibility as applicable (administrative and Board files).
- Coordinates special events, seminars, marketing, leadership retreats, conferences, luncheons,
events. Negotiates with outside vendors for cost effective corporate travel, catering, office
expenses, and general administrative overhead.
- Maintains a clean, neat and professionally organized work area. Serves as a resource to others
as needed. Proactively makes suggestions to improve process workflow or enhance customer
satisfaction for Administration.
- Acts as a role model/mentor to other administrative staff and interacts confidentially and
required.
- May be responsible for accurately processing and maintaining time and attendance on the
monthly operating expense report), gathers supporting data for input into budget preparation
and monitors monthly expenses to budget.
- Other duties as assigned or specified by area of responsibility (e.g. safety and security, etc.).
MINIMUM QUALIFICATIONS:
- Education: Associate’s degree in relevant field.
- Work Experience: Five (5) years of executive administration experience.
- Licensure: None
- Certification: None
- Work Experience In Lieu of Education: Seven (7) years of executive administration
- Skills/Knowledge/Abilities:
- High quality work standards and ability to handle confidential information sensitively in a
- Prior success of working in a fast paced, extremely demanding environment while
- Ability to work competently with senior executives and Board members.
- Excellent organizational skills and continual attention to detail.
- Excellent grammar, spelling and accuracy.
- Excellent interpersonal relations and communication (written and verbal) skills.
- Excellent organizational and leadership skills.
- Highly motivated and able to interact favorably with people and work as a team member
- Presents self in a professional manner.
- Executes and maintains notary commission for the corporate office.
- Personal computer knowledge necessary with proficiency in electronic mail packages
- Good working knowledge of various types of office equipment.
- Knowledge of quality assurance and quality control procedures.
- Ability to work flexible hours or work extended hours or weekends to fulfill job duties.
- Work Experience: Previous healthcare experience.
- Certification: Relevant administrative certification(s).
- Majority of time involves sitting or standing; occasional walking, bending, and stooping.
- Long periods of computer time or at workstation.
- Light work that may include lifting or moving objects up to 20 pounds with or without assistance.
- May be exposed to inside environments with varied temperatures, air quality, lighting and/or low
- Communicating with others to exchange information.
- Visual acuity and hand-eye coordination to perform tasks.
- Workspace may vary from open to confined.
- May require travel to various facilities within and beyond county perimeter; may require use of
Benefits
ABOUT HEALTH FIRST
At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve.
Schedule : Full-Time
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