Site Admininstrator

Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs. This is a Monday - Friday position, with willingness to work flexible hours required (7am typical start and partial or full workday may be required on Saturdays, depending on project needs.)

Job Description

• Procurement: Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes. Execute the Short Order process on-site, including raising, filing, and monitoring all short orders. Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments
• Cost Controlling: Assist the Commercial Site Manager with input on site purchases to enhance cost controlling and forecast accuracy
• Asset Management: Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks
• Commercial Documentation: Track, monitor, and log site inventories, purchases, assets, and equipment. Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes/notes as needed
• Event Documentation and Communication: Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially
• Coordination with Construction Administrators: Collaborate with Construction Administrators to ensure alignment with project operations and goals

Job Requirement

• Proven experience as office / business administrator, assistant or relevant role. Qualifications in Finance and Business Administration studies will be an advantage
• Experience with purchase orders, invoices, cost controlling, and analysis
• Advanced communication skills
• Proficiency with MS Outlook, Office 365 (Excel, Word, OneDrive)
• Experience with SAP preferred
• OSHA 10 or other safety training (can be obtained)
• Interest in offshore wind and construction projects
• PPE requirements: Safety glasses/goggles, hard hat, boots, gloves, and high vis jacket