Senior Executive Assistant

Job Summary

The Office of the Chief Information Officer (OCIO) is seeking a highly organized and proactive Senior Executive Assistant to support its executive leadership team. This individual will serve as a key point of coordination, communication, and administrative support, ensuring the seamless operation of executive calendars, meetings, and day-to-day priorities. The ideal candidate will be experienced in supporting C-level executives, highly detail-oriented, and adept at managing multiple tasks in a fast-paced environment.

Key Responsibilities

• Manage and coordinate the daily calendars of OCIO executive leadership, including scheduling meetings, appointments, and events.
• Plan and facilitate internal and external meetings, ensuring all logistical needs are met.
• Act as a liaison between executive leadership, employees, and external stakeholders.
• Prepare and distribute regular reports, maintain internal databases, and ensure accurate documentation.
• Arrange complex domestic and international travel, including itineraries and accommodations.
• Screen incoming telephone calls, take accurate messages, and handle inquiries with discretion and professionalism.
• Respond promptly to executive and manager requests, providing relevant information or redirecting as appropriate.
• Support internal communication by distributing information, scheduling presentations, and facilitating team coordination.
• Proactively suggest and implement more efficient workflows and office procedures.
• Maintain trackers and dashboards for leadership review and strategic oversight.
  
  

Required Qualifications

• Education: Bachelor’s degree required.
• Experience: Minimum of 5 years of experience as an executive assistant, supporting C-level leadership.
• Advanced proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, and PowerPoint) and communications tools such as Zoom.
• Excellent verbal and written communication skills with a professional demeanor.
• Strong organizational skills with the ability to manage multiple priorities and anticipate needs.
• Familiarity with cloud-based tools, online calendars, and ERP systems.
• Demonstrated discretion and ability to handle confidential information.
  
  

Preferred Qualifications

• Experience supporting executive leadership in government or public sector environments.
• Proven ability to work independently and as part of a collaborative team.
• Initiative to identify issues and implement effective solutions.