Sales Administrator

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Job Summary

Provides administrative support to the sales department in a variety of areas including the areas of contract administration, compensation, commission and related bonus program administration and department projects. Provides support to the Sales Team.

Job Duties And Responsibilities

• Consistently answers and transfers calls in a timely manner- 3 Rings Max.
• Enters vendor POs into system as required.
• Verifies receiving in SL8, matches all vendor invoices received against the original order, verify totals, reconcile any discrepancies in quantity or price and make appropriate notations on the order.
• Responsible for inquiries regarding vendor payments and submitting all vendor invoicing to corporate for timely payment.
• Prepares and distributes incoming and outgoing mail.
• Assist in managing inventory and helps maintain correct levels based on our customer needs and requirements.
• Assist with cycle counting and entering physical counts into system.
• Process invoices and credits which include all billing including regular POs and EDI.
• Process credit card sales and provide receipts to customer.
• Provide copies of invoices, RMA's, PODs and MTRs to customers or sales team.
• Reconciles branch credit card billing.
• Assist warehouse by completing all paperwork for jobs.
• Daily scan of all documents into company record keeping system.
• Responsible for proactively expediting customer orders and transfers to ensure on time delivery for branch.
• Order office supplies, warehouse supplies for branch.
• Restocks common areas for branch (Sales & Warehouse breakroom).
• Schedule maintenance appointments for warehouse and sales office equipment.
• Daily assistance with light order entry.
• Maintain visitor logs, safety cards and any other requirements required to enter branch.
• Respond to management request and emails as a priority.
• Daily trailer order entry
• Assist Sales team with daily request
• Meet and greet visitors in a professional manner, maintain lobby area to present a professional appearance.
• Perform other duties as assigned by inside sales or branch manager.
  
  

Job Specifications

Skills

• Knowledge of Syteline for compiling sales reports.
• Proficient computer skills (i.e. Word, Excel, PowerPoint)
• File management, organizational skills.
  
  

Knowledge Of

• Sales Information System (SL8) and Documanager.
• Customer order processes.
• Basic understanding of business ethics.
• Knowledge of production processes and flow of products.
• Conflict resolution and problem-solving skills.
• Good verbal and written communication skills.
• Excellent phone etiquette.
• Detail oriented with sense of urgency in all tasks.
• Team player and Customer focused.
  
  

Education

• High School Diploma and some college course experience.
  
  

Work Experience

• Previous work experience in a Sales Administrator position, preferred.
• Manufacturing organization knowledge, preferred.
  
  

Physical Requirements

• Must be able to sit for extended periods of time.
• Must be able to communicate clearly and effectively; capable of listening intently; visual acuity to process paperwork.
  
  

Compensation

• $42,815.00 - $52,332.00based on experience.
  
  

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