Remote Operations Administrative Assistant

Job Overview

We are seeking a detail-oriented and proactive Administrative Assistant for Operations to play a pivotal role in our organization’s daily functions and ensure seamless workflow. This remote opportunity is ideal for individuals who thrive in a dynamic and fast-paced environment and are eager to contribute to a mission-driven organization.

Key Responsibilities

• Act as the primary point of contact for daily office operations, managing phone calls, scheduling meetings, and greeting visitors.
• Oversee administrative functions, including document management (electronic and physical), copying, typing, and scanning.
• Maintain and coordinate the shared office calendar, scheduling both in-person and virtual meetings utilizing our online scheduling tools.
• Assist with data entry and contribute to the processing of monthly donations.
• Facilitate office setup for new hires by coordinating IT requirements with Operations staff.
• Provide foundational IT support in collaboration with our contracted IT team.
• Monitor visitor access and assist vendors during deliveries and service requests.
• Prepare correspondence, reports, and documents, along with maintaining minutes for monthly staff meetings.
• Manage incoming mail, oversee the postage account, and handle supply requests and inventory management.
• Update vendor information to effectively meet the organization's operational needs.
• Liaise with janitorial services and perform additional duties as assigned.
  
  

Required Skills

• Proficiency in Microsoft Office with a preference for familiarity with Salsa Labs.
• Basic understanding of computer maintenance; willingness to learn about server and networking skills.
• Experience in IT troubleshooting and collaborating with IT support teams.
• Strong attention to detail, exceptional organizational abilities, and a capacity to meet deadlines.
• Outstanding oral and written communication skills for professional engagement with staff, community leaders, volunteers, and donors.
  
  

Qualifications

• A High School Diploma or GED with a minimum of 2 years of experience in an administrative capacity.
• Proven ability to manage multiple tasks in a fast-paced, team-centric environment while demonstrating initiative.
  
  

Company Culture And Values

Join a passionate and dedicated team committed to advocating for civil rights and fostering mutual understanding. As a nonprofit grassroots organization, we are strongly invested in the well-being of our employees and uphold a diverse and inclusive workplace culture that champions free speech, religious freedom, and equitable employment opportunities for all.

Career Growth Opportunities

This role offers valuable exposure to various operational functions and collaboration across teams, fostering professional development and potential growth within the organization.

Compensation And Benefits

• 100% employer-paid medical and dental insurance for employees and their dependents.
• 3% employer-matched retirement plan.
• Generous paid time off including 12 vacation days, 10 sick days, and 12 holidays.
• Flexible temporary hybrid work schedule (3 days in-office, 2 days remote).
  
  

How To Apply

If you are eager to make a meaningful impact and align with our values, we encourage you to submit your application. Please include a cover letter highlighting your interest in the position, your resume, and contact information for three references. We take pride in being an equal-opportunity employer and strictly adhere to laws prohibiting employment discrimination.

Employment Type: Full-Time