Receptionist/Administrative Support

John H. Carter Company, Inc.


Date: 1 week ago
City: Lake Charles, LA
Contract type: Full time
Job Details

Description

Receptionist responsibilities

  • Answer incoming calls with a polite and positive attitude as quickly as possible
  • Be familiar with all product lines the company represents to ensure calls are sent to the appropriate person/group
  • Be familiar with all personnel to ensure calls are transferred in a timely manner
  • Greet all visitors and escort them (when necessary) to their proper destination
  • Handle in and out status (vacation, sick, etc.) for employees
  • Schedule appointments and meetings as needed; taking notes at meetings when required

Administrative Support Responsibilities

  • Meeting Facilitation – Order food, set out drinks, utensils, plates, napkins, clean up afterwards
  • Office Supply – Order Office Supplies, Keep Supply Closet Stocked with Necessities
  • Mail – Sort incoming mail. Prepare outgoing mail and interoffice mail
  • General Email Facilitator – Distribute RFQs and/or POs to inside sales teams
  • Assist in preparation of reports
  • Assistance with management expense reporting
  • Other clerical duties may be assigned by their manager
  • This job is demanding in terms of knowledge skills, commitment, and all other job-related qualifications. Urgency and pressure for prompt, accurate results are routine. Multi-tasking and the ability to handle and manage interruptions is expected
  • Regular and predictable attendance is essential for this position

PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means.

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