Quality Management System (QMS) Document Administrator

Are you looking to find a career in the medical field that is working to save a life every day or become part of someone’s legacy? If so, HonorBridge is seeking a positive, energetic, and highly motivated individual to join our team.

HonorBridge is the largest Organ Procurement Organization in North Carolina. We partner with hospitals, transplant centers and other partners to coordinate the organ and tissue donation process. We are passionate about inspiring our community to register as organ and tissue donors and provide support to the families of those who give the gift of life.

Job Summary: This position is responsible for establishing and maintaining document management processes within the Quality Management System (QMS). The QMS Document Administrator manages the life cycle of all documents within the QMS, ensuring accuracy, accessibility, and compliance with established procedures and regulatory requirements.

What You Will Do

• Contributes to HonorBridge’s Mission by being devoted to building connections that save and heal lives through organ and tissue donation.
• Achieves job functions in alignment with HonorBridge values.
• Trust – Honor the trust that people place in us.
• Diversity, Equity & Inclusion – We woark as one. We celebrate allService – Commit to service excellence.
• Innovation – Embrace the power of innovation.
• Passion – Live our passion for healing lives.
• Adheres to HonorBridge’s policies, procedures, and standards
• Builds caring and compassionate relationships
• Consistently demonstrates effective communication
• Promotes teamwork to ensure success at HonorBridge
• Administers and maintains a centralized document control system using the organizational QMS.
• Manages the entire document life cycle including creation, approval, revision, distribution, and obsolescence in a timely and efficient manner.
• Develops and maintains procedures for document control, ensuring integrity, traceability, and compliance with relevant standards and regulations
• Ensures all documentation is in line with QMS standards whilst maintaining the highest level of quality and compliance, including ensuring documents are accurately labeled, versioned and archived.
• Collaborates with various teams and stakeholders to ensure document accuracy, accessibility, and adherence to quality standards.
• Communicates effectively with stakeholders regarding document control issues and changes.
• Maintains a record of document distribution and access to support auditing and traceability.
• Provides training and support to colleagues on document control procedures and systems.
• Assists users in accessing and understanding the QMS.
• Provides general administrative support for leadership of the Support Division including preparing documents for regulatory-related submissions, preparing reports, scheduling meetings, etc.
• Performs other duties as assigned by supervisor.
  

What You Will Bring

• A Bachelors Degree is required
• A minimum of 3 years in documentation control is required
• Strong understanding of quality management systems and document control principles.
• Experience in managing document control processes within a regulated environment.
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team
  
  

What's in it for you?

• Medical, Dental, Vision insurance
• Health Savings Account
• Flexible Spending Accounts
• A matching retirement plan,
• Paid Sick and Vacation time
• Life Balance Account Reimbursement
• A chance to save a life!
• Plus a lot more!