Project Coordinator

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Overview

Company Summary

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.

MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Job Summary

The Project Coordinator is responsible for coding all fuel charges, timesheets, material purchases, and expense reports charged to each project, so a P&L statement can be created for weekly reviews. They will track the dollar amount, profit, and loss for each project. Also, they will organize permits. This position supports the Project Management and Construction teams and works with other personnel in the department.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Additional Information

Business skills should include excellent leadership & negotiation skills, strong customer orientation, excellent conflict management skills, excellent analytical & problem-solving capability, excellent communication skills both oral and written, a strong business minded consultative approach with focus on profitability & margin.

Responsibilities

• Interpret data concerning all facets of our business (e.g., Dates, Payments, Invoicing, Resourcing, etc.).
• Create and provide weekly reporting on WIP and AR.
• Customer invoicing and interaction.
• Review/validate vendor’s invoices, add them to PO tracker and update their status accordingly.
• Answer vendor’s payments questions and do necessary research for any concern they might have and escalate if needed.
• Track internal subcontractor invoices and pass-through revenue.
• Analyze results using various statistical techniques.
• Acquire data from primary or secondary data sources to validate and prepare client invoices.
• Participate in group meetings as a subject matter expert.
• Gather closeout items such as pre-con notes, redlines, bore logs, ArcGis & updating client dataBase, address client’s comments, and update all files accordingly for close out packages.
• Validate construction documents (borelogs/redlines) before As-builts are requested.
• Work on permit closeouts, coordinate final inspections, provide JHA closeout docs, update closeout tracker accordingly.
  
  

Qualifications

Minimum

• Bachelor’s Degree in Business, Finance, or similar field of study.
• 1 years of experience in a similar field or in utilies.
• Strong computer skills and proficiency with Microsoft Office applications, such as Outlook and Excel, with intermediate to advanced spreadsheet capabilities.
• Ability to read blueprints and create red-lines or as-builts.
• Exemplary problem-solving skills.
• Works well with others in fast paced, dynamic environment.
• Strong initiative and ability to manage multiple projects as well as strong follow through skills.
• Advanced knowledge of Microsoft Excel.
• Ability to complete projects timely and accurately critical.
• Solid ability to provide excellent customer service and establish and maintain credibility and interpersonal relationships with diverse group of individuals (e.g., business leaders, colleagues, staff at all levels).
  
  

Preferred

• 3 or more years of experience in a similar field or in utilites.
  
  

Physical Demands and Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.

Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).

Equal Employment Opportunity:

The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.

Minimum

• Bachelor’s Degree in Business, Finance, or similar field of study.
• 1 years of experience in a similar field or in utilies.
• Strong computer skills and proficiency with Microsoft Office applications, such as Outlook and Excel, with intermediate to advanced spreadsheet capabilities.
• Ability to read blueprints and create red-lines or as-builts.
• Exemplary problem-solving skills.
• Works well with others in fast paced, dynamic environment.
• Strong initiative and ability to manage multiple projects as well as strong follow through skills.
• Advanced knowledge of Microsoft Excel.
• Ability to complete projects timely and accurately critical.
• Solid ability to provide excellent customer service and establish and maintain credibility and interpersonal relationships with diverse group of individuals (e.g., business leaders, colleagues, staff at all levels).
  
  

Equal Employment Opportunity:

The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.

• Interpret data concerning all facets of our business (e.g., Dates, Payments, Invoicing, Resourcing, etc.).
• Create and provide weekly reporting on WIP and AR.
• Customer invoicing and interaction.
• Review/validate vendor’s invoices, add them to PO tracker and update their status accordingly.
• Answer vendor’s payments questions and do necessary research for any concern they might have and escalate if needed.
• Track internal subcontractor invoices and pass-through revenue.
• Analyze results using various statistical techniques.
• Acquire data from primary or secondary data sources to validate and prepare client invoices.
• Participate in group meetings as a subject matter expert.
• Gather closeout items such as pre-con notes, redlines, bore logs, ArcGis & updating client dataBase, address client’s comments, and update all files accordingly for close out packages.
• Validate construction documents (borelogs/redlines) before As-builts are requested.
• Work on permit closeouts, coordinate final inspections, provide JHA closeout docs, update closeout tracker accordingly.