Project Assistant

Department: Corporate/Administrative

Location: Rockford, IL

Description

Are you ready to be the driving force in a fast-paced environment and contribute to the success of exciting projects? Fehr Graham is a fast-growing Midwest engineering and environmental firm looking for a motivated Project Assistant to become part of our vibrant team in Rockford, IL.

What's in it for you?
As a Project Assistant, you are the backbone of our team, providing essential clerical and administrative support that keeps everything running smoothly. You will juggle tasks with finesse and ensure harmony in the workplace. Fehr Graham embraces a workplace that values diversity and thrives on collaboration. We believe in creating a space where your skills and talents shine. We're committed to helping you grow personally and professionally. You'll have the chance to expand your skill set and take on challenges that align with your career goals. If you're passionate about providing personalized attention to clients, Fehr Graham is the right place for you.

Where you'll work
The position is based in our Rockford, IL, office. At Fehr Graham, we believe in work-life balance, and that includes injecting a healthy dose of fun into everything we do. It's even part of our Core Values! We celebrate milestones and enjoy friendly team-building activities and office outings after work. A happy and engaged work team is a successful one. Each of our offices brings an environment filled with positive energy and enthusiasm. We encourage our teams to connect on multiple levels and support each other's personal and professional growth.

What you'll do
As a Project Assistant, you'll wear many hats and fill your days with variety. It's a team environment where you'll rub shoulders with other project administrators, engineers, environmental scientists, marketers and a whole cast of amazing people. Here's a sneak peek into what you'll do at Fehr Graham:

• 
  Clerical support. Provide a wide variety of clerical functions to support the firm's client work and internal business needs.


• 
  Professional communication. Handle office communication with the highest level of professionalism and courtesy.


• 
  Quality control. Ensure quality control of documents, verifying grammatical and typographical accuracy.


• 
  Documentation. Maintain accurate documentation of project tasks.


• 
  Data management. Properly maintain data in the company's database (Deltek Vantagepoint) and electronic filing system, including new client setup, project setup, and client relationship management, or CRM, information.


• 
  Effective communication. Communicate effectively with coworkers and clients on sensitive and complex matters.


• 
  Project support. Support Project Managers and technical specialists with project and client management activities.


• 
  Confidentiality. Maintain client confidentiality of all project work.


• 
  Collaboration. Actively participate in monthly meetings and take responsibility for action items.


• 
  Training. Train new Project Assistants and Project Administrators.


• 
  Cross-department support. Assist and support other departments within the company as needed.


• 
  Other duties. Assume other responsibilities as directed.

What it takes
This role is for an organized leader who brings out the best in others. Autonomy and growth go hand in hand on your journey with us. Ideally, you'll have an associate degree in Business Administration with five years of progressive relevant experience or a combination of skills, education, knowledge, ability, and experience. Here are other skills that will set you apart:

• Knowledge of standard office procedures, operation of office equipment, relevant software, grammar, and English composition.


• Proficiency in Microsoft Office Suite and ability to learn new software programs for the role.


• Excellent verbal and written communication skills, with the ability to express ideas clearly and effectively.


• Ability to manage data properly and accurately in the company's database and electronic filing system.


• Ability to work on complex projects.


• Capacity to work under pressure and with tight deadlines.


• Ability to work collaboratively as part of a team, contributing to our success.

What you'll get
You'll have plenty of opportunities to grow professionally at our progressive firm, which started in 1973. Our people-first organization is focused on giving our employees the opportunity for growth. In addition to a competitive salary, we also offer:

• Medical/life/disability insurance.


• 401K profit-sharing plan.


• Paid time off.


• An awesome work environment.

Learn more about Fehr Graham's people, culture and projects on our website.



Equal Opportunity Employer

Fehr Graham provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff,