Program/Student Advisor

Hiring Department: Biomedical Sciences

Location: Rockford, IL USA

Requisition ID: 1037337

FTE: 1

Work Schedule: Mon-Fri, 9am-5pm with occasional evening and weekend hours

# of Positions: 1

Workplace Type: On-Site

Posting Close Date: 10/17/25

Salary Range: The budgeted salary range for this position is $43,992.00 - 45,000.00 / Annual Salary

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is located on the Rockford campus 90 miles northwest of Chicago. (On-Site Work – Not Remote).

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Position Summary

This position will manage student affairs, admission related and recruitment activities, and the research project for the Masters in Medical Biotechnology program. This position develops and implements student affairs programs ensuring that students are provided information and given access to university resources and programs to assist them in being successful during their educational program.

Duties & Responsibilities

• Manage the day-to-day tasks related to program recruitment, which include communicating with prospective applicants and guiding them through the application process, planning and engaging in outreach activities designed to recruit and retain targeted student populations, and participating in recruitment fairs.
• Assist incoming students in relocating to the Rockford area by providing resources for housing, travel to Rockford, and assisting international students with banking and other necessary resources.
• Maintain records related to the MS Research Project and Internships. Schedule all proposals, reviews and final defenses.
• Assist with the review and formatting of submitted research proposals and final reports. Conduct course reviews at the end of each semester.
• Coordinate research conference participation for MBT students, facilitate the printing of posters, communicate guidelines or deadlines, coordinate travel and lodging, and assist with travel award applications and provide other resources as requested.
• Plan and implement student affairs activities and outings, including orientation activities, commencement, and other special activities as assigned.
• Support MBT student organizations by encouraging student participation and attending events related to the academic, community, career, and professional development of students.
• Review and maintain content on MBT websites and social media platforms with the assistance of the Office of Communications.
• Maintain program databases, contact lists, and access to other university resources for students, faculty, staff, alumni, and program partners.
• Support the Director in preparing Completion of Studies and program extensions for international students and preparing documents required by scholarship awarding organizations.
• Provide back-up support for purchasing supplies and services needed for the MBT program using the appropriate university systems and following purchasing guidelines. Assist in the reconciliation and monitoring of program and student fee expenditures.
• Serve on standing or ad hoc committees for the program and graduate school as needed.
• Perform other related duties and participate in special projects as assigned.
  
  

Minimum Qualifications

• Bachelor’s degree in business management, education, biomedical sciences, or a related field.
• Experience with administrative operations such as records management, data entry, auditing, and reporting.
  
  

Preferred Qualifications

• Working knowledge of university/college academic and financial aid policies.
• Proficiency in Microsoft Office Suite, Blackboard.
• Ability to work with diverse populations, with the ability to demonstrate an awareness and sensitivity to socio-ethnic and cultural communication styles.
• Strong organizational skills, with demonstrated ability to plan and execute academic or professional events.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence and event materials.
• Ability to foster networking opportunities among students, faculty, mentors, and external stakeholders.
• Familiarity with data analytics and marketing in a professional setting.
  
  

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please upload college transcripts and a list of three professional references at the time of submitting your application. If you do not have a copy of your transcripts at the time of the application, please email a copy to [email protected] by the position close date.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation