Procurement Specialist/Buyer
Trinity Health
Date: 3 weeks ago
City: Livonia, MI
Contract type: Full time
Employment Type
Full time
Shift
Description:
Position Purpose
Fantastic opportunity to join a leading Health Care Supply Chain organization at the ground level with competitive benefits and the flexibility of a hybrid work at home environment!
The chosen candidate will process purchase orders for a variety of goods and services requested by supported locations of the combined Procurement and Accounts Payable Shared Services department. The majority of Purchase Order and invoice transactions are handled by automated systems and/or outsourced suppliers. This position primarily focuses on discrepant orders/invoices and any urgent supply and payment situations. Key responsibilities include organization and/or prioritization of work assignments in placing and resolving issues with orders or invoices using a variety of automated and manual methods for a large number of suppliers. Perform a variety of transactions utilizing an automated Supply Chain Information System. Participates in problem root cause analysis and communicates problems and/ or solutions to leadership or key members of Supply Chain. Routinely handles confidential records and participates in discussions surrounding confidential matters relative to supplier relationships and expected to maintain confidentiality with the Supply Chain Management department. Serves as a resource for colleagues regarding policies/procedures, rules/regulations and customer standards.
Essential Duties And Responsibilities
Knows, understands, incorporates and demonstrates the Mission, Vision and Values of Trinity Health in leadership behaviors, practices and decisions.
Processes transactions in a computerized supply chain system with moderate supervision which include:
Maintains a working knowledge of Accounts Payable and Procurement and adheres to department policies and procedures. Maintains appropriate knowledge of Supply Chain policies and procedures and know what types of invoices are applicable to the purchasing policy. Determines if a purchase order is not required based on current policy.
Identifies invoice and purchase order discrepancies, offers solutions and participates in department meetings. Communicate on a regular basis with Supervisor, Supply Chain and colleagues to resolve discrepancies. Follows up on outstanding discrepancy issues in a timely manner.
Runs ad hoc reports.
Responds to inquiries from vendors and colleagues regarding information related to accounting matters, policies and procedures. Maintains good rapport and cooperative relationships and approaches conflict in a constructive manner.
Provides support and assistance to Accounting and colleagues with respect to accounting information and requests (i.e. managing cash flow, escheats, etc.)
Maintains appropriate knowledge of projects and activities and account categories for capital expenditures, to ensure proper recording of capital transactions.
Utilizes some working knowledge of Electronic Data Interfaces (EDI) for Accounts Payable and Requisitioning to assist with failure resolution.
Responds to inquiries from vendors regarding outstanding invoices, or backorders, overnights and returns.
Maintains HIPAA compliance and confidentially of information received, pertaining to but not limited patient, physicians, and colleagues.
Responsible for performing these duties within established departmental service level agreements and achieving established performance standards
Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.
Minimum Qualifications
High School Diploma and 2 years of related experience utilizing supply chain, business, customer service skills or an equivalent combination of education and experience. College coursework or an Associate's degree in accounting, supply chain/logistics management or related field preferred. Knowledge of general bookkeeping, accounting principles, regulatory standards and compliance requirements as well as mathematical and computer skills are necessary.
Knowledge of Microsoft Excel is required.
Microsoft Word and Web based application experience is highly desirable.
Ability to work independently and in collaboration with others with moderate supervision. Must be comfortable operating in a collaborative, shared leadership environment. Ability to establish and maintain productive, positive working relationships with all levels of the organization in a large multi-level, geographically dispersed organization.
Must possess the ability to handle voluminous work assignments on a routine basis.
Meticulous in attention to detail and skillful data entry.
Must possess strong written and verbal communication skills.
Must possess a personal presence that is characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals and values of Trinity Health.
Physical And Mental Requirements And Working Conditions
Must be able to adapt to frequently changing work priorities.
Must be able to travel to the various Trinity Health sites (<5%).
Must be able to work over time when deemed necessary by management.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
00335357
Full time
Shift
Description:
Position Purpose
Fantastic opportunity to join a leading Health Care Supply Chain organization at the ground level with competitive benefits and the flexibility of a hybrid work at home environment!
The chosen candidate will process purchase orders for a variety of goods and services requested by supported locations of the combined Procurement and Accounts Payable Shared Services department. The majority of Purchase Order and invoice transactions are handled by automated systems and/or outsourced suppliers. This position primarily focuses on discrepant orders/invoices and any urgent supply and payment situations. Key responsibilities include organization and/or prioritization of work assignments in placing and resolving issues with orders or invoices using a variety of automated and manual methods for a large number of suppliers. Perform a variety of transactions utilizing an automated Supply Chain Information System. Participates in problem root cause analysis and communicates problems and/ or solutions to leadership or key members of Supply Chain. Routinely handles confidential records and participates in discussions surrounding confidential matters relative to supplier relationships and expected to maintain confidentiality with the Supply Chain Management department. Serves as a resource for colleagues regarding policies/procedures, rules/regulations and customer standards.
Essential Duties And Responsibilities
Knows, understands, incorporates and demonstrates the Mission, Vision and Values of Trinity Health in leadership behaviors, practices and decisions.
Processes transactions in a computerized supply chain system with moderate supervision which include:
- Assists with the resolution of discrepancies or problems that prohibit timely ordering of goods and services or timely payment of invoices.
- Identifies repetitive problems and works with Team Leads and/or Supervisors on corresponding process improvements
Maintains a working knowledge of Accounts Payable and Procurement and adheres to department policies and procedures. Maintains appropriate knowledge of Supply Chain policies and procedures and know what types of invoices are applicable to the purchasing policy. Determines if a purchase order is not required based on current policy.
Identifies invoice and purchase order discrepancies, offers solutions and participates in department meetings. Communicate on a regular basis with Supervisor, Supply Chain and colleagues to resolve discrepancies. Follows up on outstanding discrepancy issues in a timely manner.
Runs ad hoc reports.
Responds to inquiries from vendors and colleagues regarding information related to accounting matters, policies and procedures. Maintains good rapport and cooperative relationships and approaches conflict in a constructive manner.
Provides support and assistance to Accounting and colleagues with respect to accounting information and requests (i.e. managing cash flow, escheats, etc.)
Maintains appropriate knowledge of projects and activities and account categories for capital expenditures, to ensure proper recording of capital transactions.
Utilizes some working knowledge of Electronic Data Interfaces (EDI) for Accounts Payable and Requisitioning to assist with failure resolution.
Responds to inquiries from vendors regarding outstanding invoices, or backorders, overnights and returns.
Maintains HIPAA compliance and confidentially of information received, pertaining to but not limited patient, physicians, and colleagues.
Responsible for performing these duties within established departmental service level agreements and achieving established performance standards
Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.
Minimum Qualifications
High School Diploma and 2 years of related experience utilizing supply chain, business, customer service skills or an equivalent combination of education and experience. College coursework or an Associate's degree in accounting, supply chain/logistics management or related field preferred. Knowledge of general bookkeeping, accounting principles, regulatory standards and compliance requirements as well as mathematical and computer skills are necessary.
Knowledge of Microsoft Excel is required.
Microsoft Word and Web based application experience is highly desirable.
Ability to work independently and in collaboration with others with moderate supervision. Must be comfortable operating in a collaborative, shared leadership environment. Ability to establish and maintain productive, positive working relationships with all levels of the organization in a large multi-level, geographically dispersed organization.
Must possess the ability to handle voluminous work assignments on a routine basis.
Meticulous in attention to detail and skillful data entry.
Must possess strong written and verbal communication skills.
Must possess a personal presence that is characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals and values of Trinity Health.
Physical And Mental Requirements And Working Conditions
Must be able to adapt to frequently changing work priorities.
Must be able to travel to the various Trinity Health sites (<5%).
Must be able to work over time when deemed necessary by management.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
00335357
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Dishwasher
Bob Evans Restaurants, LLC,
Livonia, MI
3 weeks ago
Up to $15.00 per hours depending on experience and geographic location / local market demandEarly Close / No Late NightsGreat Work / Life BalanceFlexible SchedulesCareer Growth OpportunitiesExcellent Benefits including 401(k) with Employer MatchOur PurposeWe pride ourselves on serving high quality farm fresh food at Bob Evans! We are AMERICA'S FARM FRESH! We work hard, pay attention to details (perfect plates,...
Manufacturing Manager Trainee
Menards,
Livonia, MI
3 weeks ago
Job DescriptionThis position is responsible for learning all production, management, and supervision operations of their assigned Midwest Manufacturing production facility.Primary ResponsibilitiesProduction Ensure that all product is built in the most efficient way Ensure that all orders are filled within an acceptable lead time. Involved in setting and evaluating production quotas, both quantity and quality Manage and lead team members in...
Director, Digital Platform Strategy and Management
AAA Life Insurance Company,
Livonia, MI
3 weeks ago
OverviewAAA Life Insurance Company is seeking a Director, Digital Platform Strategy & Management within the Marketing team! The Director, Digital Platform Strategy & Management is responsible for formulating the vision and strategy for AAALife.com and associated integration with AAA Club digital properties AAA.com across the AAA Federation. The role’s primary responsibility is to implement and lead all aspects of the...
