Personal Assistant to CEO

✨ Drive Impact at the Executive Level - Become a Personal Assistant to CEO! ✨

Job Title: Personal Assistant to CEO

Company: Tri-State Construction, Inc.

Salary: $40,000-$60,000+ per year + Year-End Bonus (Based on experience)

Industry: Residential Construction / Remodeling

Location: Hightstown, New Jersey (Onsite)

Job Overview

Tri-State Construction, Inc., a family-owned design-build general contractor, is seeking a highly organized, proactive, and resourceful Personal Assistant to CEO to support our CEO and leadership team. This pivotal position will keep our executive office running smoothly, with responsibilities spanning administrative support, calendar management, project coordination, QuickBooks bookkeeping, and more. If you thrive in a fast-paced environment and love working behind the scenes to drive executive success, we want to hear from you.

Who We Are

For nearly 40 years, Tri-State Construction, Inc. has specialized in crafting custom residential homes across New Jersey. As a family-owned firm with a deep commitment to quality, we combine our passion for construction with a strong focus on client satisfaction and professional growth. Whether we're breaking ground on a dream home or celebrating a project milestone, our team works together with unity and purpose.

Visit us at https://tristate.co.com

Key Responsibilities

• Manage the CEO's calendar, travel arrangements, and scheduling
• Prioritize and respond to incoming emails, calls, and communications
• Prepare materials for meetings, reports, and presentations
• Act as the point of contact between the CEO and staff, clients, vendors
• Track deadlines, follow up on tasks, and manage key initiatives
• Handle confidential matters and maintain executive-level discretion
• Organize company events and industry engagements
• Generate and manage purchase orders and subcontractor agreements
• Review, prepare, and process checks; maintain financial records
• Support bookkeeping and accounting functions using QuickBooks
• Assist with personal tasks to improve CEO productivity
  
  

Qualifications

• 3+ years of executive-level administrative experience, preferably in construction or real estate
• Strong experience with QuickBooks (including check processing)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Highly organized and detail-oriented; strong multitasking skills
• Excellent written and verbal communication
• Professional discretion and sound judgment
• Positive, resourceful, and solutions-oriented mindset
• Bachelor's degree preferred but not required
  
  

Benefits

• Weekly Pay Cycle
• Insurance Allowance
• Paid Time Off (Vacation, Sick Days, Holidays)
• Tuition Reimbursement & Paid Training
• Personal Tool Replacement Program
• Tech Package (Smartphone or Tablet)
• Year-End Bonus
• Company Events and Annual Trips
  
  

Schedule

• Monday-Friday, Day Shift
• 8-Hour Workdays (Full-Time)
  
  

Location:

• Onsite at our office in Hightstown, New Jersey.
• Applicants must have reliable transportation and the ability to commute.
  
  

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A background check will be completed as part of the onboarding process, in compliance with applicable laws.