Payroll Specialist

We are seeking a detail-oriented and reliable Payroll Specialist to oversee weekly payroll processing and ensure compliance with all federal and state regulations. The ideal candidate will have experience with job costing, certified payroll reporting, and payroll tax filings, including 941, SUTA, and FUTA. This role is responsible for accurate and timely payroll processing, maintaining payroll records, and supporting various accounting tasks. If you have a strong understanding of payroll processes, a proactive mindset, and the ability to work independently in a fast-paced environment, please apply!

Essential Job Duties

The essential job duties include, but are not limited to:

• Accurately enter job costing employee timecard data and audit it for integrity and completeness.
• Process weekly payroll, including check distribution and direct deposit setup.
• Handle wage garnishments, child support orders, and other payroll deductions by legal requirements.
• Manage multi-state payroll tax filings, including federal and state withholdings, 941, FUTA, and SUTA filings.
• Prepare and submit certified payroll and job-costed labor reports to support project billing and compliance.
• Administer weekly tax payments, 401(k) contributions, and quarterly tax reports.
• Generate and file annual payroll reports including W-2s, business license renewals, 401(k) census data, and workers' comp audits.
• Maintain accurate and up-to-date employee payroll records and ensure proper documentation for audits and reviews.
• Support and coordinate payroll-related functions with the HR department, including onboarding, deductions, and adjustments.
• Respond to payroll inquiries from employees in a timely and professional manner.
• Assist the Controller with payroll audits, workers’ compensation claims, and other reporting requirements.
• Provide general administrative and accounting support as needed.
  
  

Educational and/or Experience Preferences:

• High school diploma or GED required; College degree in business administration or accounting preferred.
• 2+ years of payroll administration or job cost accounting experience required.
• Proficiency in Microsoft Office Suite (Excel, Word, etc.).
• Strong numerical aptitude and attention to detail are essential.
• Excellent verbal and written communication skills.
• Experience in time management, organizational skills, and ability to multitask.
  
  

Essential Mental Functions:

• Strong organizational skills.
• Possess excellent analytical and problem-solving skills to handle complex payroll data.
• Ability to work under pressure and meet deadlines with accuracy.
• Strong focus on attention to detail and maintaining confidentiality.
• Flexibility to easily switch between different tasks and roles as needed.
  
  

Essential Physical Functions:

• Ability to sit for extended periods while performing data entry and administrative tasks.
• Ability to lift, carry, and handle materials weighing up to 20 lbs.
• Ability to use standard office equipment such as computers, phones, and copiers.
  
  

Salary: $27–$31/hour, depending on experience

Working Conditions

Work is performed in an office setting. The job is 5 days a week, Monday through Friday, typically from 7:00 am to 3:30 pm. The environment is typically quiet and conducive to focused work, with occasional interruptions for meetings or employee inquiries.

Additional Job Duties

Other duties as assigned, either temporarily or permanently.