Payroll & Benefits Administrator

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Description

At the Veterinary Referral Center of Central Oregon (VRCCO), you will become a vital member of a dynamic team dedicated to providing exceptional veterinary care. Our approach combines a commitment to compassionate, individualized care with evidence-based practices, ensuring strong connections between our staff and the patient-guests and pet parents we serve. Here, you will discover a culture founded on teamwork, compassion, and going beyond expectations—leading to a fulfilling and impactful career in veterinary medicine.

Why Choose VRCCO?

VRCCO is recognized as a leader in advanced pet care, offering a diverse range of specialty and emergency services designed to meet the needs of our community. We currently provide dermatology, internal medicine, medical oncology, surgery, ophthalmology, neurology, physical rehabilitation, urgent care, and emergency services. To improve the experience for our patients and help support our amazing team we have created a purpose-built veterinary hospital campus, with a 26,000 sq. ft. facility to serve our community. As we work together to prioritize the well-being of our patient guests, we are equally dedicated to our heroes (employees). We invest in competitive compensation and comprehensive benefits to support your health and well-being, both now and in the future.

We are the only organization with Vet Cadets Childcare located at our flagship location and only a short drive from our Urgent Care facility. VRCCO has been Great Place To Work Certified since 2021. Come see the difference for yourself and be a part of our team. With abundant opportunities for continuing education and career advancement, you can develop a long and successful career with us.

Requirements

The Payroll & Benefits Administrator is a core member of the People & Finance Operations team, responsible for processing accurate and timely payroll, administering employee benefits, and ensuring compliance across multiple entities. Reporting to the CFO, this role also supports financial reporting, analysis, and process improvement. The ideal candidate is detail oriented, deadline driven, and committed to delivering high-integrity results in a fast-paced, mission-focused environment.

Key Responsibilities

Payroll

• Process bi-weekly payroll and off-cycle adjustments across multiple entities using Paylocity
• Maintain earnings/deduction codes, PTO accruals, tax setups, and direct deposit settings
• Reconcile quarterly and year-end reports, including W2s, 1099s, and payroll tax accounts
• Partner with Finance to support accurate financial reporting and year-end close
• Recommend and implement improvements to payroll processes and system use
  
  

Benefits

• Administer health, dental, vision, life/supplemental insurance, FSA/HSA, and 401(k) plans
• Manage open enrollment and liaise with brokers, vendors, and carriers
• Audit monthly invoices and resolve discrepancies
• Monitor benefit trends and recommend program enhancements
  
  

Compliance and Data

• Maintain accurate employee data in Paylocity and benefits portals
• Ensure compliance with federal and Oregon employment and tax regulations (ACA, EEOC, BOLI)
• Support payroll, workers’ comp, and 401(k) audits
• Generate reports for Finance and HR on payroll costs, benefits usage, and trends
  
  

HR Support

• Assist with employee onboarding, offboarding, and internal announcements
• Maintain handbook and policy documentation
• Track payroll-aligned programs like CE stipends, quarterly or annual bonuses, tenure/sign-on bonuses, and EEAP
• Coordinate performance review logistics and uniform/scrub ordering
  
  

Finance & Reporting (Potential Other Duties based on Department Needs)

• Support budget tracking, cost forecasting, and payroll/benefits variance analysis
• Provide ad-hoc reports for headcount, FTE costs, and multi-entity consolidation
• Align payroll and benefits data with the general ledger and financial systems
• Assist with special projects, system upgrades, and scalable process development
  
  

Future Growth Path

• Build competency in production/commission-based payroll
• Contribute to compensation policy development and execution
• Expand strategic oversight of benefits design and cost management
  
  

Qualifications

• 5–7 years of direct payroll and benefits administration experience
• Knowledge of Oregon employment laws and payroll tax compliance
• Experience managing multi-entity payroll and benefits operations
• Advanced Excel skills; strong proficiency in Paylocity and benefits portals
• Analytical mindset with strong reporting and problem-solving skills
• Ability to manage confidential information with professionalism and accuracy
• Clear communicator with strong cross-functional collaboration skills
• Comfortable working independently and adapting to evolving priorities
  
  

Common Certifications (Preferred But Not Required)

• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) through the American Payroll Association
• CEBS (Certified Employee Benefits Specialist)
• Oregon-specific HR or payroll coursework/certifications may be a plus
  
  

Why This Role Matters

This position ensures that our people are paid correctly, our benefits are competitive and well-managed, and our financial data is clean and actionable. As we grow, your work will directly support both operational excellence and employee experience.

Benefits Highlights

• Medical: Multiple plan options with 70% coverage
• Dental/Vision: Multiple plan options with 50% coverage
• Profit sharing available for all heroes (employees)
• Tenure bonuses
• Savings: 401K matching program
• Stipends for continuing education
  
  

Ready to Make a Difference?

If you are passionate about veterinary care and are excited to grow alongside a team of like-minded individuals, we would love to hear from you! Apply today and become part of the Veterinary Referral Center of Central Oregon family—where we go beyond expectations, every day!

Visit https://vrcvet.com/veterinary-jobs/ to learn more!