Oncology Data Supervisor

Assist in planning, organizing and maintaining efficient operation of the tumor registry. Responsibilities to include registration and follow-up of patients who meet Alabama State Cancer Registry and the American College of Surgeons’ inclusion criteria and rules of abstracting. Retrieve and analyze tumor registry data. Prepare reports for Medical Staff, Administration and Performance Improvement. Organize and prepare minutes for Cancer Committee. Maintain the Program Activity Record/Survey Application Record. Assist in organizing the American College of Surgeons Accreditation Survey every three years.

• Interviews, selects, hires and retains employees
• Ensures orientation and training for employees
• Manages performance
• Executes progressive discipline up to and including termination
• Performs compliance requirements as outlined in the Employee Handbook
• Manages front line operations of area of accountability related to meeting/exceeding departmental goals, 5 keys of excellence, DCH Mission and Vision.
• Establishes and maintains efficient operation of the Tumor Registry. Including quality/performance reviews.
• Interprets Commission on Cancer Program Standards and ensures standards are met appropriately
• Planning and coordination of ACoS Accreditation Survey.
• Plans and organizes quarterly Cancer Committee meeting.
• Maintain CoC Program Activity Record/Survey Application Record.
• Registers and follows all cancer patients diagnosed and/or treated at this facility.
• Retrieves and analyzes registry data.
• Prepares and directs the preparation of a variety of special reports and recurring reports in accordance with professional ethics.
• Assists with establishing the area's performance improvement activities.
• Abstracts information from the patient's medical record for demographics, history, procedures, stage and extent of disease and treatment.
  
  
  

DCH Standards

• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Performs compliance requirements as outlined in the Employee Handbook
• Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.
• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System policies and procedures.
• All other duties as assigned.
  
  
  

Certification by the National Cancer Registrar’s Association and 2 years (minimum) of experience working within an ACoS accredited Cancer Registry and at least one year coordinator and/or supervisory experience preferred. Associate Degree in Cancer Registry Management or Health Information Technology, and accreditation by AHIMA; or Bachelor's Degree in Health Information Management Administration or Bachelor's Degree in related field. Must be able to read, write legibly, speak, and comprehend English. Must be organized, detail oriented and have good verbal communication skills. Must have the ability to focus on a variety of tasks for extended periods of time.

WORKING CONDITIONS

Environmental Requires the ability to work 8 hours quietly in a cubicle setting with a computer screen, keyboard and mouse.

Physical Sedentary work - Exerting up to 10 pounds of force frequently. Requires sitting most of the time, but may involve walking or standing for brief periods of time. Must have good manual dexterity. Psychological Must have the ability to communicate verbally and maintain confidentiality. Requires the ability to withstand pressures of constant deadlines, audits, educational demands, and changing healthcare environment. Must be able to multitask and meet deadlines as assigned. Must have the ability to interact with others on a daily basis by phone, computer and in person.

• Must be able to perform the duties with or without reasonable accommodation.
• Hearing and vision must be normal or corrected to within normal range.
• Physical presence onsite is essential.
  
  
  

Other Job Factors

• Must have the ability to apply general rules to specific problems to produce answers that make sense.
• Must have the ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• Must have the ability to arrange things or actions in a certain order or patterns according to a specific rule or set of rules (e.g., patters of numbers, letters, words, pictures, mathematical operations.
• The ability to listen to and understand information and ideas presented through spoken words and sentences.
• The ability to concentrate on a task over a period of time without being distracted.