Office Supervisor

Senior Helpers Santa Clarita is a non-medical in-home care service provider committed to providing the highest quality care to the elderly community. We are expanding from Santa Clarita through Lancaster areas . We are seeking an experienced and professional Office Manager to join our team. We are in need of a sharp, detail-oriented, high-energy individual who is determined and able to exceed expectations with the upmost compassion and integrity. We offer a great teamwork environment and tremendous growth potential. Your contributions will truly make a difference in people’s lives

Reports To: Owner

Job Type: Full-time

Salary Range: $20/hr to $24/hr

Primary Responsibilities (including, but not limited to):

• Manage the daily operations of the office, ensuring that a professional workplace is maintained.
• Schedule and coordinate caregiver staff based on assessment and care plan information for clients.
• Quickly and appropriately respond to situations where scheduling conflicts, emergencies and/or “call outs” arise. Complete the company schedule for the next business day/weekend before leaving at the end of each day.
• Collect time sheets and pass on to the owner to complete caregiver and internal payroll according to schedule. Maintain and update database of employees.
• Assist with the recruitment, hiring, and on-boarding process,orientation for caregivers.
• Locate new sources of qualified employees. Attends job fairs and other events, as necessary.
• Assist with answering telephone calls, providing information to potential clients and solving problems for current clients.
• Assist with visiting clients and caregivers as needed to solicit feedback and develop plans to improve client services and caregiver job satisfaction.
• Assist with creating and implementing the caregiver and client appreciation and referral programs.
• Ensure that client invoices are completed accurately, timely and according to company policy.
• Create client welcome packets, prospective client packets, new hire packets, employee handbooks, client and caregiver birthday cards and thank you notes.
• Proper input of office KPI’s into operating system.
• Attend local business and industry related networking functions as required.
• Track, input, and analyze performance data for the office and develop reports as requested. Proactively identify, communicate, and implement areas of potential improvement.
• Perform on call duties as assigned. Perform other administrative and office tasks as requested, filing and documentation per state guidelines.
  
  
  

Qualifications/Skills:

• (Required) Management experience in home health or related program: 1 year
• (Required) Direct health care service delivery: 1 year
• (Required) Experience in management, recruiting and HR on-boarding activities in home health or medical services
• (Preferred) Previous Administrator experience
• (Preferred)Thorough understanding of State Regulations for Home Health
• Exceptional customer service skills and experience
• Proficiency in Microsoft Word, Excel, Internet, and Outlook with the ability to learn other software programs quickly.
• Exceptional phone and written communication skills
• Excellent organizational skills, attention to detail, and the ability to prioritize in a changing and fast-paced environment.
• Ability to maintain confidentiality with sound decision-making skills based on company policies and philosophy.
• Professional and courteous in tone and information delivery.
• Ability to proactively prevent issues and suggest/implement office improvements.
• Ability to work independently and as part of a team.
• Ability to sit for long periods of time
  
  
  

Benefits

• Health Insurance
• Dental and Vision Coverage
• LifeMart Discount Program
• Sick leave
  
  
  

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.