Office Manager

Who We Are & Why Join Us

Avathon is revolutionizing industrial AI with a powerful platform that enables businesses to harness the full potential of their operational data. Our technology seamlessly integrates and contextualizes siloed datasets, providing a 360-degree operational view that enhances decision-making and efficiency. With advanced capabilities like digital twins, natural language processing, normal behavior modeling, and machine vision, we create real-time virtual replicas of physical assets, enabling predictive maintenance, performance simulation, and operational optimization. Our AI-driven models empower companies with scalable solutions for anomaly detection, performance forecasting, and asset lifetime extension—all tailored to the complexities of industrial environments.

Cutting-Edge AI Innovation – Join a team at the forefront of AI, developing groundbreaking solutions that shape the future.

High-Growth Environment – Thrive in a fast-scaling startup where agility, collaboration, and rapid professional growth are the norm.

Meaningful Impact – Work on AI-driven projects that drive real change across industries and improve lives.

Learn more at: Avathon

We are seeking a highly organized and proactive Office Manager to oversee daily office operations while providing high-level administrative support to executives. This role requires strong multitasking abilities, excellent communication skills, and the ability to handle confidential matters with discretion.

You Will

• Oversee and manage daily office operations, ensuring a smooth and efficient work environmentMaintain office supplies, equipment, and vendor relationships to support business needs.
• Develop and implement office policies, procedures, and best practices.
• Coordinate office logistics, including space planning, facility maintenance, and IT support coordination.
• Plan and execute company events, meetings, and team-building activities.
• Ensure compliance with health, safety, and security policies.
• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Act as a liaison between executives, internal teams, and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Organize and maintain office files, records, and documentation.
• Support finance and accounting functions, including invoice processing and expense reporting.
  
  

You'll Have

• Experience: 5+ years of office management and executive assistant experience in a fast-paced environment.
• Education: Bachelor’s degree in business administration, Management, or a related field preferred.
• Strong organizational and time management abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to multitask, prioritize tasks, and meet deadlines.
• High level of professionalism, discretion, and confidentiality.
• Problem-solving mindset with strong attention to detail.
• Experience in a startup or tech environment is a plus.
• Knowledge of HR and finance operations.
  
  

If you are a highly motivated and resourceful professional looking for a dynamic role that blends office management and team support, we’d love to hear from you!

Pay Range: $90,000 - $97,000 base salary. Pay for this position is based on several factors including geographic location and may vary depending on job-related knowledge, skills, and experience. This role is not remote. Candidates must be based in the Bay Area and are expected to report to our Pleasanton, CA office 5 days per week.

Avathon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Avathon is committed to providing reasonable accommodations throughout the recruiting process. If you need a reasonable accommodation, please contact us to discuss how we can assist you.