Office Coordinator

Department: Business Operations

Location: Hawthorne, California

Compensation: $60,000 - $139,000 / year

Description

Venturi Astrolab, Inc. (Astrolab) is pioneering new ways to explore and operate on distant planetary bodies. We are singularly focused on designing, building, and operating a fleet of multi-purpose commercial planetary rovers to extend and enhance humanity's presence in the solar system. We are seeking motivated, creative, and exceptional people to join our world-class team.

Astrolab is seeking an Office Coordinator to provide support to our growing team in Hawthorne, CA. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization, inclusive culture building, and attention to detail.

What You'll Do:

• Welcome and assist visitors, ensuring a professional and friendly first impression


• Maintain the cleanliness and organization of reception and kitchen areas, including managing office snacks and beverages


• Schedule and coordinate meetings, interviews, and conference room bookings


• Arrange domestic and international travel for employees and candidates


• Handle administrative tasks such as preparing reports, scanning documents, and receiving deliveries


• Build and maintain strong relationships with clients, staff, vendors, and office guests


• Organize and manage onsite and offsite activities, events, and meetings


• Coordinate and support community engagement, marketing, and recruiting events


• Oversee special projects and assist with office operations as needed


• Manage vendor relationships and coordinate facility maintenance tasks

What’s Prepared You:

• Bachelor's degree and 2+ years of professional experience in an office or customer service setting OR 4+ years of experience in an office environment


• Friendly, professional, and approachable demeanor


• Highly organized and detail-oriented


• Proven ability to multi-task and thrive in a fast-paced start-up environment


• Resourceful and proactive, always seeking innovative solutions to challenges


• Strong verbal, written, and presentation skills


• Proficient in Microsoft applications (Teams, SharePoint, OneDrive, etc.)


• Familiar with accounting software such as Bill.com or Xero


• Capable of handling and safeguarding confidential information with discretion

What We Offer:

• Work with a team of best-in-class engineers building the foundation of planetary surface exploration


• Ownership in the company


• Medical, dental, and vision coverage


• 401(k) with matching


• Flexible time off and parental leave


• On-site snacks, beverages, and 2x weekly lunches


• Flexible work environment