Office Administrator - Road & Bridge

Job Summary

Reporting directly to Sr Office Administrator, responsible for performing a wide range of advanced office administration and accounting duties associated to the daily financial operations for the Williamson County Department of Infrastructure.

EXAMPLES OF WORK PERFORMED

• Reports and completes all financial transactions for the various divisions within the Department of Infrastructure
• Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reporting
• Prepares and handles all daily summaries and financial reports
• Maintains monthly balance financial records
• Prepares and submits budget line-item transfers to Commissioner's Court for approval
• Prepares and tracks budgetary items; compiles reports for executive staff on inventory cost
• Manages and maintains various financial and tracking databases associated with assigned uniforms, and field supplies that are distributed to employees
• Reports general ledger data between information systems
• Cross-trains department staff on financial and accounting procedures and processes
• Performs account payable and account receivable duties for department
• Reviews and reconciles various financial accounts including cash, checks and bonds deposit transactions
• Serves as primary contact for department engineers, internal departments and leadership for accounting and financial concerns
• Resolves, logs and reports all information systems errors encountered throughout daily operations
• Provides customer service to customers and staff via telephone, email or in person
• Attends all meetings and trainings, as required
• Performs special duties as assigned
  
  

ORGANIZATION RELATIONSHIPS

• Reports directly to - Senior Office Administrator
• Direct Reports - No
  
  

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
  
  

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Regular travel between work sites as required
  
  

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
  
  

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• High school diploma and three (3) years of office management or administration experience including account payable/receivable experience OR an equivalent combination of education and experience
• Knowledge of budget and accounting practices
• Proficient in Microsoft Suite and financial tracking systems
  
  

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid Texas driver's license
  
  

Preferred Qualifications

• Bachelor's degree
• Five (5) years of account payable/receivable experience including financial tracking, management, and training experience
• Accounting and payment reconciliation experience
• Bilingual (Spanish)
  
  

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A
  
  

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.