Office Administrator

Career Opportunity: Office Administrator - Join TG Constructors' Growing Team!

Job Title: Office Administrator

Company Name: TG Constructors

Pay Range: $55,000-$75,000+ per year, depending on experience

Location: Miami, FL

Reports To: Controller

Employment Type: Full-Time (Salaried)

Drug-Free Workplace: Yes (T&G Constructors is a Drug-Free Workplace)

Job Overview

We are seeking a detail-oriented, proactive Office Administrator to oversee daily administrative operations and ensure smooth functioning of the Miami office. This role is essential for maintaining strong communication protocols with customers, vendors, and internal departments. The ideal candidate is organized, personable, and capable of handling multiple tasks efficiently while maintaining professionalism.

Who We Are

At TG Constructors, we foster a collaborative, supportive environment with flexible hours, opportunities for growth, and a commitment to our team members' well-being. We are a general contractor specializing in commercial construction projects that balance innovative approaches with time-tested expertise.

Key Responsibilities

• Greet all office visitors with a friendly, professional demeanor and notify relevant team members.
• Answer and direct incoming calls; take accurate messages when necessary.
• Sort and distribute all incoming mail and packages.
• Scan insurance certificates and payable invoices to Accounts Payable.
• Maintain express mail and postage supplies (FedEx, UPS, etc.).
• Purchase postage and manage outgoing U.S. Mail.
• Monitor and replenish office, kitchen, and bathroom supplies across three offices.
• Track company credit card expenses and request missing receipts weekly.
• Process overhead invoices, route for approvals, generate checks, and prepare for Controller's signature.
• Maintain annual overhead files on company drive.
• Assist with vendor credit applications.
• Order Safety PPE and monitor inventory.
• Notify vendors of expired or expiring insurance and verify compliance.
• Support the Accounts Payable 1099 procedure.
• Manage subcontractor blanket agreements: review, upload, and coordinate with VP.
• Renew and upload occupational and company licenses into RedTeam.
• Coordinate facility maintenance and repairs, keeping common areas tidy.
• Maintain conference room calendars and supplies.
• Turn on all TVs each morning.
• Maintain fleet logs and schedule vehicle maintenance.
• Set up desks and equipment for new hires.
• Act as primary point of contact for IT, cleaning, and maintenance vendors.
• Distribute badges, shirts, hardhats, vests, key cards, and business cards to new hires.
• Track and manage SunPass violations, vehicle accidents, insurance claims, and tag renewals.
• Plan and coordinate employee events, team-building activities, birthdays, and company functions, including booking venues and catering.
• Take on additional responsibilities as assigned by leadership.
  
  

Qualifications

• Strong knowledge of general office procedures and systems.
• Proficiency in Microsoft Office Suite and other business software.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor and attention to detail.
• Ability to handle sensitive information with discretion.
• Experience in facilities coordination and vendor communications is a plus.
  
  

Benefits

• Compensation Perks:
• Employer-matched 401(k) and Employee Stock Ownership Program (ESOP).
• Profit Sharing, Bonuses, and Bi-Weekly Pay Cycle.
• Auto Allowance and Company Vehicles.
• Health & Wellness:
• Medical, Dental, and Vision Insurance.
• Life and Disability Insurance (Basic, Supplemental, Short-Term, and Long-Term).
• Gym Memberships and Pet Insurance.
• Work-Life Balance:
• Paid Time Off (Holidays, Vacation, and Sick Days).
• Per diem for travel projects.
• Bereavement leave.
• Career Development:
• Tech Package w/ computer provided.
• Professional certifications and training opportunities.
• Unique Perks:
• Annual company outings and events (e.g., fishing trips, holiday parties, sports).
• Uniform provision (safety gear and apparel).
  

Work Schedule

• Full-time, Monday to Friday.
  
  

Work Location:

• On Site
• Miami, FL
  
  

Equal Employment Opportunity

TG Constructors is a Drug-Free Workplace and an Equal Opportunity Employer that values diversity and inclusion in our workforce.

Join TG Constructors and take the next step in your career! If you thrive in a fast-paced, team-oriented environment and are ready to contribute to high-quality commercial projects, apply today!