Office Administrator

Job Title: Office Administrator

Location: Waterford, MI

Job Type: Full-Time

Schedule: Monday-Friday, Day Shift | Rotating Weekends

Work Location: On-site

License Required: Valid Driver's License

Commute: Must be able to reliably commute to Waterford, MI

Job Overview

We are looking for a highly organized, detail-oriented, and motivated Office Administrator to support the daily operations of our office. This is a key role in ensuring smooth administrative processes and clear communication between departments, manufacturers, and customers. You will manage a variety of tasks including payroll, inventory tracking, QuickBooks reconciliation, and documentation processing.

Key Responsibilities

• Communicate regularly with manufacturers to coordinate logistics, inventory, and warranty processes
• Reconcile transactions and maintain financial records using QuickBooks
• Assist with finance deals to ensure proper documentation and funding
• Process payroll in a timely and accurate manner
• Maintain and manage police book to track trailers in and out
• Upload and maintain inventory records in the dealer management system (DMS)
• Handle document delivery and pickup at the Secretary of State (MSO, RD108, titles, and registrations)
• Mail customer documents, track postage receipts, and file paperwork into deal jackets
• Answer inbound calls and direct them to the appropriate department
• Ensure office supplies are stocked and run errands when necessary
• Manage company Facebook listings and maintain online presence
  
  

Required Skills & Qualifications

• Proficiency with Google Suite (Docs, Sheets, Slides)
• QuickBooks experience is required
• Prior administrative or office assistant experience preferred
• Strong phone etiquette and interpersonal skills
• Excellent organizational skills with attention to detail
• Ability to prioritize tasks, meet deadlines, and multitask in a fast-paced environment
• Strong written and verbal communication skills
• Valid Driver's License required
  
  

Benefits

• Competitive hourly compensation
• Consistent full-time schedule
• Collaborative and professional work environment
  
  

How To Apply

Please submit your resume along with a cover letter highlighting your relevant experience. Only shortlisted candidates will be contacted for an interview.