Office & Administrative Associate

About Terawatt Infrastructure

The once in a century transition to autonomous and electric vehicles is underway and will require a multi-trillion-dollar investment in energy and charging infrastructure, and the real estate to site it on. Terawatt is the leader in delivering large scale, turnkey charging solutions for companies rapidly deploying AV and EV fleets. Whether it’s an urban mobility hub, or a carefully located multi fleet hub for semi-trucks, Terawatt brings the talent, capabilities, and capital to create reliable, cost-effective solutions for customers on the leading edge of the transition to the next generation of transport.

With a growing portfolio of sites across the US in urban hubs and along key logistics and transportation corridors and logistics hubs, Terawatt is building the permanent transportation and logistics infrastructure of tomorrow through a robust combination of capital, real estate, development, and site operations solutions. The company develops, finances, owns, and operates charging solutions that take the cost and complexity out of electrifying fleets.

At Terawatt, we execute humbly and with urgency to provide tailored solutions for fleets that delight our clients and support the transition of transportation.

Job Overview

The Office and Administrative Associate will be responsible for ensuring smooth day-to-day operations of the office through exceptional organizational, communication, and administrative support. Success in this role requires a hands-on approach with meticulous attention to detail, proactive problem-solving, taking pride in creating positive experiences, and the ability to manage multiple priorities in a fast-paced environment. The role also involves collaborating with team members and external partners to support the overall efficiency and effectiveness of office functions. The position reports to the People Operations Specialist.

Employee Value Proposition

Join a mission-driven organization where your contributions make a meaningful impact on our workplace culture and daily operations. Our office is conveniently located in the Financial District, Downtown San Francisco, making your commute hassle-free. You’ll be surrounded by a community of bright, talented people who foster organic learning opportunities and continuous growth. We offer competitive pay, autonomy in your role, and a fun working environment where your ideas and input are valued. You’ll be supported by a manager who values your perspective and professional growth. If you’re looking for a dynamic and fulfilling opportunity, we’d love to have you on our team!

Key Impacts and Outcomes: Office & Admin Operations

• Support administrative needs across multiple departments, including booking travel, expense reporting, and calendar management
• Assist with office maintenance and support safety/security protocols, reporting any maintenance needs or safety concerns to their manager and/or the building’s Property Manager
• Ensure the office, including meeting rooms, is tidy, organized, and welcoming for employees and visitors
• Coordinate and own relationships with facilities, company vendors, and property management (e.g., night cleaning vendors, etc.)Greet interview candidates and office visitors, creating a positive experience and strong first impression
• Identify opportunities for process and office management improvements, and design and implement new systems
• Receive, sort, scan, and distribute incoming mail and deliveries, and manage outgoing mail
• Maintain an organized and well-stocked office by managing and ordering supplies, refreshments, and snacks as needed
• Maintain confidentiality and handle sensitive information with discretion and professionalism
  
  
  

Employee Experience Support

• Assist with the onboarding of new employees, ensuring they are equipped with workstations and equipment setups, and facilitating their comfort and acclimation to their new environment
• Partner with the IT team to manage employee equipment, including collecting, storing, and reconfiguring devices
• Contribute to positive workplace culture through proactively supporting People Ops initiatives and employee engagement activities
  
  
  

Event Coordination

• Coordinate and facilitate internal and external meetings, including booking conference rooms, arranging catering, and preparing meeting materials
• Plan, coordinate, and execute company events and team gatherings
• Handle event logistics, including pre-event preparation and post-event cleanup
  
  
  

Qualifications/Requirements

• Ability to work in the office Mondays - Wednesdays, with occasional need for extended hours or additional in-office days
• Hands-on approach: Comfortable with diverse tasks ranging from administrative work to physical setup and cleanup
• Detail-oriented and takes pride in maintaining the office space; understands that every detail contributes to the overall workplace experience
• 3+ years of relevant experience, ideally at a start-up or other fast-paced, high-growth environment
• Knowledge of office administration responsibilities, systems, and procedures
• Resourceful in problem-solving and works well independently
• Proactive mindset, resiliency to changing environments, attention to detail, collaborative, ability to manage multiple competing priorities
• Proficient in MS Office and/or Google Suite. Able to quickly learn new software
• High school diploma or equivalent; some college preferred
  
  
  

We are building a team that represents a variety of backgrounds, perspectives, and skills. At Terawatt, we continuously strive to foster inclusion, humility, energizing relationships, and belonging, and welcome new ideas. We're growing and want you to grow with us. We encourage people from all backgrounds to apply.

If a reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please contact [email protected].

Terawatt Infrastructure is an equal-opportunity employer.

Compensation for this role is determined by several factors, including the cost of labor in specific geographic markets, and these ranges are intended to provide a helpful reference. The actual compensation offer will be based on the candidate’s location, skills, level of expertise and experience, and internal equity considerations. In addition to base salary, we offer a comprehensive benefits package and, where applicable, performance-based incentives.