Marketing Assistant

BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation's top firms, we take pride in solving complex challenges with forward-thinking solutions.

BRPH is looking for a Marketing Assistant for our Melbourne, Florida headquarter officeProvides administrative support for the entire BRPH marketing and business development organization. Works closely with the director of marketing, business development team, communications manager, and marketing coordinators/graphics staff members. Assists in the preparation of select sections of proposal deliverables including resumes, forms and standard company compliance documents; provides primary record keeping, electronic filing, and data collection. Supports communications manager across internal and external initiatives. Serves as purchasing coordinator for marketing and business development team members.

KEY RESPONSIBILITIES:

The Marketing Assistant will be responsible for providing critical support across several key marketing functions:

CONFERENCE AND EVENT COORDINATION

• Assists in the planning, logistics, and execution of industry conferences, trade shows, and client events.
• Assists with paperwork necessitated by convention/seminar attendance and trade show participation.
• Coordinate the registration, travel, and material needs for attendees, including brochures, display materials, and branded giveaways.
• Manages communication with event organizers, secures booth space, and oversees shipping/return of event collateral.
• Tracks expenses and coordinates with attendees on event follow-up and lead generation activities.
  
  

MARKETING DATABASE (CRM) MAINTENANCE

• Serve as a key custodian of the firm's Customer Relationship Management (CRM) system in Deltek Vantagepoint.
• Be the point person for maintaining database for employee professional licenses and certifications
• Perform routine data entry, cleanup, and quality control to ensure the accuracy and completeness of client, prospect and project information.
• Manage contact lists for marketing campaigns (e.g., newsletters, holiday cards) and ensure compliance with communication preferences.
• Generate standardized reports from the CRM to support business development tracking and marketing ROI analysis.
  
  

COMMUNICATIONS SUPPORT

• Assists in scheduling, drafting, and posting content across corporate social media platforms (e.g., LinkedIn, Facebook, Instagram) following the firm's content calendar and brand guidelines.
• Coordinates logistics for industry awards submissions, including gathering project data, collecting high-resolution photography, drafting narrative sections, and ensuring all deadlines are met.
• Supports the execution of internal initiatives for special events and employee engagement commitments.
• Conducts targeted research on publications, reporters, and media outlets to identify new public relations opportunities or track industry trends.
• Assists with gathering, organizing and tagging project photography, video assets, and case study materials for use in external communications.
• Conducts background research on technical topics, market sectors, and competitive intelligence to support the development of articles, white papers and thought leadership content.
  
  

GENERAL ADMINISTRATION AND TEAM SUPPORT

• Provides direct administrative support to the director of marketing and communications manager; activities may include scheduling meetings, managing travel arrangements, processing expense reports, and organizing files.
• Assist business development professionals by preparing meeting materials, tracking follow-up items, and coordinating meeting logistics.
• Support marketing coordinators in the production of proposals, presentations, and qualification packages (e.g., printing, binding, internal distribution); develops resumes of professional staff in varied formats, as needed.
• Works closely with promotional projects suppliers and handles research, recommendations, and purchase of marketing giveaways; keeps inventory of
• Maintain the inventory of marketing collateral, promotional items, and office supplies.
• Handle departmental invoicing and budgeting tracking.
• When required, assembles and mails proposals, brochures, credentials
  
  

EDUCATION and/or EXPERIENCE:

• High school diploma or associate's degree.
• Bachelor's degree in marketing, public relations, communications, journalism or related field desired.
• Previous experience in similar position or administrative experience with a professional services firm.
• MS Word, Power Point, Excel, Page Maker, Photo Shop and CRM.
• Professional services design and construction process.
  
  

PHYSICAL REQUIREMENTS:

• The work is semi-sedentary work and requires the ability to lift up to 10 pounds.
• Manual dexterity, hearing, mental acuity, typing, reaching, repetitive motion, speaking, talking, visual acuity, and walking.
• Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively.
• Ability to control behavior when encountering stressful situations or short deadlines and to maintain a high level of concentration.
• Ability to print and draw letters, numbers, words, characters, and symbols that are legible and understood by others.
• Ability to learn complex tasks and remember how to complete tasks without assistance once trained.
  
  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function

This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.

EOE, including Disability/Vets